University Admin Assistant (6 months) #ESY

. Monitor the overall progress of Alumni Database collation.

. Compile and consolidate alumni information from multiple sources (e.g. internal databases, spreadsheets, etc)

. Clean and standardise data (e.g. names, personal email and programme) and de-duplicate records to ensure consistency and accuracy

. Verify and update alumni records via email or other communication channels (Yearbook, LinkedIn)

. Track response rates and maintain proper documentation of follow-ups

. Identify data gaps and systematically follow up to improve completeness

. Assist in designing and distributing data collection forms/surveys (e.g. Google Forms)

. Ensure proper data entry and organisation into the School's alumni database

. Identify missing or incomplete information and follow up accordingly

. Assist in creating and managing data collection tools (e.g. surveys, forms)

. Maintain confidentiality and ensure compliance with data protection guidelines (e.g. PDPA)

. Assist in executing Token of appreciation for Alumni and follow up with vendors.

. Prepare progress reports for meeting updates (e.g. completion rates, response trends, data quality issues)

. Support alumni data update campaigns (e.g. Alumni Career Update)

. Assist in drafting and sending mass communications (email templates, reminders)

. Coordinate with internal stakeholders (e.g. admin teams, alumni office, faculty)

. Maintain proper documentation of workflows and data processes.

Requirements:

. Diploma in a relevant field or higher qualification

. Well-versed in Microsoft Office Application, especially Excel and Microsoft Forms.

. Comfortable with large datasets and able to manage repetitive administrative tasks effectively

Interested candidates, please email your resume to [Confidential Information]

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted