Training & Admin Executive

Duties and Responsibilities:

This position is a member of the HR Team is created to support the interim office admin and specialize in Training & Development within the organization. Incumbent will be working closely with HR Team to support the HR transformation Project.

Training & Development

. Administrator the End-to-End Training Process from Communication, registration, record keeping, feedback

. Maintain training records via Global HRIS Platform - SuccessFactors

. Liaise with Regional Counterparts for training registrations and reporting etc.

. Support and manage HSE training with internal stakeholders.

. Ensuring the Company Total Training Plan is being implemented from Training Needs to Post Training Evaluation & Outcome.

HR Operations

.Support E-leaves Approvals, Onboarding for new hires, Company Bus Coordinators. Organize and co-ordinate company events Special HR Projects

.Supporting HR Managers on HR Transformational Projects

.Off-site Recruitment Fair

.Any other duties assigned

Office Administration

. Front desk reception including office supplies and stationery management

. Business travel air tickets and hotel arrangement

. Co-ordinate company's internal communications Supporting CEO

. Board Meeting (Lunch/ dinner arrangement for board/ meeting agenda coordination etc.)

. Co-ordinate visitor agenda, prepare visitors reception administration such as security clearance

.Overall, in charge of employees business travel arrangements

.Work closely with travel agents to obtain best fit flights lodgings transport etc.

.Process travel approval form for internal business travelers.

Experience and Qualifications:

a) Diploma from an accredited polytechnic.

b) 3 years of experience in Learning and Development and/or HR Operations role

c) Fresh graduates with essential skillsets can be considered.

d) Proficient in MS Office and email

e) Understands & protect confidentiality as part of the Job DNA.