Job Title: Temporary Management Assistant Officer
University-Level Unit: Saw Swee Hock School of Public Health
Faculty/Department-Level Unit: Saw Swee Hock School of Public Health
Employee Category: Contingent
Location_ONB: Kent Ridge Campus
Posting Start Date: 14/07/2026
Job Description
- Concur Claims
- Support the Principal Investigator (PI) in the timely processing and submission of project Concur claims
- Ensure all project expenses are accurately recorded and properly documented
- Verify that claims comply with institutional policies and grant requirements
- Reduce the administrative burden on the PI by managing claims-related processes
- Improve the efficiency of project claims management and support smooth financial operations
- Event Support
- Sending invitation letters to event attendees, answering queries and collating responses
- Liaising with travel agent and with guests to arrange guests travel
- Processing claims related to guest travel
- Responds to queries from guests, providing customer services
- Other event-related bookings as necessary
- Supports event team on the day with any task needed
- Visits Support
- Liaise with external parties to arrange visits
- Confirm the agenda with the external party and with SSHSPH leadership
- Room booking, room set up, collating slides, preparing refreshments in the room, taking photos were required
- Welcoming guests
Qualifications
- Minimum diploma or equivalent; degree preferred
- Experience in administrative, finance, or claims processing work
- Familiarity with Concur or similar expense claim systems is an advantage
- Strong attention to detail and good record-keeping skills
- Able to work independently and handle confidential information responsibly
- Good communication and coordination skills
- Proficient in Microsoft Excel, Word, and email
- Able to meet deadlines and support project administrative needs
- Able to work with a flexible schedule, as working hours may be irregular and support mayoccasionally be required at short notice
- Willing to be engaged on an hourly basis, with payment based on actual hours worked4
Req ID: 33714
