Reporting to the Head of Facilities, we are seeking a reliable and detail-oriented Temporary Administrative Executive to support departmental operations during a maternity coverage period. This role plays a key part in ensuring smooth day-to-day administrative coordination, including documentation, procurement support, scheduling and follow-ups with internal and external stakeholders, to ensure continuity of operations.
Responsibilities
- Provide day-to-day administrative support to ensure smooth departmentaloperations
- Prepare reports, meeting minutes and correspondence accurately andpromptly
- Maintain proper filing systems and ensure accurate document management
- Manage departmental email communications and follow up on action items
- Coordinate meetings, appointments and vendor schedules efficiently
- Liaise with internal departments and external vendors on operational matters
- Raise purchase requests, purchase orders and obtain quotations as required
- Track invoices, delivery orders and ensure timely payment processing
- Assist in monitoring maintenance, operational or project-related follow-ups
- Update trackers, reports and databases while ensuring accuracy and compliance with procedures
Requirements
- Minimum 2 years of relevant administrative experience preferred
- Proficient inMicrosoft Office (Excel, Word, Outlook, PowerPoint)
- Strongorganisational, coordination and communication skills
- Able to multitask,prioritise and work independently
- Detail-oriented with a proactive approach and strong follow-up skills
- Able to handle sensitive information with confidentiality and professionalism
- Positive teamplayer with a professional attitude
- Experience infacilities, operations or a club environment is an advantage
Only shortlisted candidates will be notified
Benefits for this temporary role include:
- Transport to/from Sixth Avenue MRT
- Duty meals provided
- 5-day work week
