Temporary Administrative Assistant (Document Control / ISO Support)

Employment Type: Temporary Contract (Minimum 1 Month)

Job Responsibilities

We are looking for a detail-oriented Temporary Administrative Assistant to support our Integrated Management System (IMS) documentation activities.

Your responsibilities include:

- Review and organize IMS records to ensure all folders are complete and up to date.
- Update company procedures according to the latest document master list and form numbering.
- Check and revise document form numbers for consistency.
- Standardize IMS documents (Quality, Environmental, Safety & Health) including:

Document formatting, Header and footer, Signatory pages & Document layout

- Convert PDF documents into editable Microsoft Word files where required.
- Maintain proper document filing and version control.
- Perform other administrative/document control duties assigned.

Requirements

• Minimum GCE O Level, NITEC, Diploma, or equivalent.
• Proficient in Microsoft Office and PDF editing.
• Good attention to detail and accuracy.
• Able to organize documents systematically.
• Basic knowledge of ISO 9001, ISO 14001, ISO 45001, or document control is an advantage but not required.
• Able to work independently and meet deadlines.

Preferred Skills

• Strong document formatting skills.
• Experience with document control or quality management systems.
• Good organizational and time management skills.

Contract Duration

• Approximately 1 month (with an option to extend).
• Immediate availability preferred.