Temporary Administrative and Events Coordinator

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Temporary-Administrative-and-Events-Coordinator/33152-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

Please apply here for this position. (Only applications submitted through this link will be processed.)

General Administration

• Meeting coordination with internal and external parties
• Reaching out to alumni and updating alumni information
• Drafting social media posts
• Filing and corporate gifts stock taking
• Other ad-hoc duties assigned

Event Logistics

Planning, coordination, and execution of events, including but not limited to:

• Venue booking and set-up
• Vendor management (catering, equipment rental, etc.)
• Participant registration and attendance tracking
• On-site management during events
• Photo and video taking for event social media purposes
• Post-event breakdown and debrief

This is an hourly-rated position. Contract will be up till 31 December 2026.

Qualifications

• Minimum educational qualification of a polytechnic diploma or bachelor's degree
• Proven experience in event planning and management
• Strong organisational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency in marketing and design software (e.g. Adobe Creative Suite, Canva, Microsoft Office)
• Ability to work flexibly and efficiently under tight deadlines
• Familiar with Excel and data analysis