Team Administrator, Executive Assistant - Financial Services

An exceptional opportunity has arisen for a Team Administrator and Executive Assistant to join a globally respected private markets advisory firm in Singapore. This role is perfect for someone who thrives in a collaborative, high-performing environment and is passionate about supporting senior leaders to achieve outstanding results.

What you'll do:

As a Team Administrator and Executive Assistant based in Singapore's vibrant financial district, you will be at the heart of executive operations for a leading private markets advisory firm. Your day-to-day responsibilities will see you expertly managing schedules across global time zones while anticipating the needs of senior leaders to maximise their effectiveness. You will coordinate communications between executives and stakeholders, both internally among business heads and externally with clients, ensuring that every interaction is handled with professionalism and discretion. Your ability to prepare detailed documents for meetings or client presentations will be highly valued as you help drive strategic initiatives forward. In addition to supporting client relationship development through meticulous record-keeping in CRM systems like CLiCK and Outlook, you'll also play an integral role in event planning, from annual cocktail parties to APAC offsites, ensuring every detail is managed seamlessly. By collaborating with fellow assistants and office staff, you'll contribute significantly to maintaining an efficient office environment where everyone can thrive.

• Provide comprehensive administrative support to senior executives by managing complex diaries, scheduling meetings across multiple time zones, and handling all related logistics to ensure seamless daily operations.
• Act as a key liaison between executives and both internal and external stakeholders, coordinating communications with clients, partners, and colleagues to maintain strong professional relationships.
• Prepare high-quality documents including proposals, reports, presentations, meeting agendas, and briefing materials tailored for senior leadership and client interactions.
• Manage inboxes efficiently by screening emails, flagging urgent items for action, drafting responses where appropriate, and ensuring timely follow-up on all correspondence.
• Support client relationship development by tracking workload against targets, building understanding of key contacts within the industry, and assisting with customer onboarding processes.
• Maintain up-to-date records in CRM systems such as CLiCK and Outlook by entering contact details, updating background information on clients, and managing distribution lists for marketing initiatives or events.
• Coordinate travel arrangements for executives including booking flights, accommodation, preparing itineraries, ensuring compliance with visa requirements, and resolving any diary conflicts related to travel plans.
• Assist in organising internal and external meetings or conference calls by confirming logistics with all parties involved and ensuring that all necessary materials are prepared in advance.
• Provide administrative support around key events such as annual gatherings or offsite meetings by managing invitations, logistics planning, document preparation, and post-event follow-up actions.
• Collaborate closely with other Executive Assistants and the Office Manager to ensure smooth office operations and provide cover during absences or peak periods.

What you bring:

To excel as a Team Administrator and Executive Assistant in this prestigious setting, your background should reflect substantial experience supporting senior professionals within either financial services or another demanding professional services sector. Your interpersonal skills will enable you to build rapport quickly across cultures while fostering trust among colleagues at all levels. A natural collaborator who values teamwork above all else, you are known for your reliability under pressure-always delivering accurate results even when timelines are tight. Your keen eye for detail ensures nothing slips through the cracks whether preparing board-level documents or managing complex travel itineraries. Discretion comes naturally as you handle confidential matters sensitively; your commercial acumen means you always keep wider business goals front-of-mind when prioritising tasks. Technologically adept with advanced MS Office skills (particularly PowerPoint & Outlook), you're comfortable navigating CRM platforms like CLiCK. Above all else, your enthusiasm for learning about private markets-and your readiness to take on increasing responsibility-will set you apart as an invaluable member of this close-knit team.

• Demonstrated experience providing proactive administrative support to multiple senior managers within financial services or professional services environments; prior exposure to private equity or investment management is highly desirable.
• Outstanding communication skills, both written and verbal, with proven ability to interact effectively across different levels of seniority as well as geographies.
• A collaborative approach combined with high integrity; you bring a positive attitude along with eagerness to learn new concepts relevant to private markets advisory.
• Exceptional organisational abilities enabling you to multitask efficiently while prioritising competing demands under tight deadlines without compromising quality.
• Meticulous attention to detail coupled with willingness to go the extra mile ensures delivery of work at consistently high standards.
• Discretion when handling sensitive or confidential information alongside sound judgement in decision-making situations.
• Adaptability in managing changing priorities or schedules within a fast-paced environment; flexibility is key as business needs evolve.
• Commercial awareness that allows you to understand broader business objectives while supporting executive priorities effectively.
• Advanced proficiency using MS Office applications (especially PowerPoint & Outlook) plus experience working with Customer Relationship Management systems such as CLiCK.

What sets this company apart:

This organisation stands out as one of the world's most respected independent advisors within private markets, renowned not only for its global reach but also its commitment to maintaining the intimacy of a boutique firm culture. Employees benefit from being part of an institutionally sophisticated business that still places immense value on individual contributions and shared success.

What's next:

If you are ready to make an impact supporting top-tier executives within an internationally recognised advisory firm and want your next role to offer both challenge and reward, this could be your perfect fit!

Apply today by clicking on the link provided; we look forward to connecting with talented individuals eager to grow their careers in this exciting environment.

Do note that we will only be in touch if your application is shortlisted.

Robert Walters (Singapore) Pte Ltd

ROC No.: 199706961E | EA Licence No.: 03C5451

EA Registration No.: R22110398 Ilse Clement