We are seeking a highly organized and detail-oriented Warehouse Administrative Assistant to support our warehouse operations. The ideal candidate will be responsible for a variety of administrative tasks, ensuring efficient workflow and accurate record-keeping. This role requires excellent communication skills, proficiency in data entry, and the ability to work effectively in a fast-paced environment.
Data Entry and Record Keeping
- Accurately input and maintain inventory data, shipping records, and other warehouse-related information.
- Generate and distribute reports on inventory levels, order status, and other relevant metrics.
- Maintain organized filing systems (both physical and electronic).
Order Processing and Shipping Support
- Assist with order processing, including generating packing slips and shipping labels.
- Resolve discrepancies in orders or shipments.
Communication and Coordination
- Answer phone calls and respond to email inquiries from internal and external stakeholders.
- Communicate with warehouse staff, drivers, and other departments to ensure smooth operations.
- Relay important information regarding shipping, receiving, and inventory.
Inventory Management Support
- Assist with cycle counts and physical inventory checks.
- Investigate and resolve inventory discrepancies.
- Monitor and report on inventory levels.
General Administrative Duties
- Prepare and distribute correspondence, memos, and other documents.
- Order and maintain office supplies.
- Assist with other administrative tasks as needed.
- Maintain records related to safety training and compliance.
- Assist in maintaining a safe and clean work environment.
Requirements
- Proven experience in an administrative role, preferably in a warehouse or logistics environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong data entry skills with a high degree of accuracy.
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Ability to handle multiple tasks and prioritize effectively
- Diploma or equivalent
