Job Description (JD)
Position: Supply Chain Executive / Senior Executive
1. Overview
We are seeking a motivated and detail-oriented Supply Chain Executive / Senior Executive to support our procurement, logistics, and inventory operations.
This role is ideal for candidates with 1-2 years of experience who are eager to grow, with a strong emphasis on attitude, learning mindset, and accountability.
2. Key Responsibilities
A. Costing & Analysis
- Prepare and maintain product costing and pricing analysis
- Support budgeting and cost comparison for procurement decisions
- Monitor cost fluctuations and highlight variances
- Assist in improving cost efficiency across supply chain operations
B. Purchasing
- Source, evaluate, and engage suppliers for materials and services
- Prepare purchase orders and ensure timely delivery
- Track order status and follow up with suppliers
- Ensure compliance with internal procurement policies
C. Logistics & Coordination
- Coordinate shipments, deliveries, and documentation
- Liaise with logistics providers and freight forwarders
- Monitor delivery schedules and resolve delays
- Support import/export documentation where applicable
D. Supplier Management
- Maintain good relationships with suppliers and vendors
- Monitor supplier performance (cost, quality, delivery timelines)
- Assist in supplier evaluation and onboarding
- Handle basic negotiation and issue resolution
E. Inventory & Warehousing
- Monitor inventory levels and ensure optimal stock availability
- Support stock planning and replenishment
- Work closely with warehouse team on stock accuracy
- Assist in stock take and reconciliation exercises
F. Reporting & Documentation
- Prepare regular reports (costing, inventory, purchasing status)
- Maintain accurate records of procurement and logistics activities
- Use Excel to analyze data and generate insights
- Ensure proper documentation for audit and compliance purposes
3. Requirements
Experience
- Preferably 1-2 years of experience in supply chain / purchasing / logistics
- Fresh graduates with strong attitude are welcome to apply
Skills & Competencies
- Proficient in Microsoft Excel (e.g. VLOOKUP, pivot table preferred)
- Strong analytical and problem-solving skills
- Good understanding of inventory and warehousing concepts
- Ability to multi-task and manage priorities effectively
- Good communication and coordination skills
Attitude (Very Important)
- Positive working attitude and willingness to learn
- Responsible and detail-oriented
- Able to work in a fast-paced environment
- Team player with strong ownership mindset
4. Preferred Qualifications (Good to Have)
- Diploma / Degree in any field
- Experience in ERP systems or inventory systems
- Exposure to project-based or engineering environment
5. Position Level Guideline
- Executive: 1-2 years experience, requires guidance
- Senior Executive: Able to work independently, handle supplier coordination and costing with minimal supervision
6. Reporting Line
- Reports to: COO
- Works closely with: Finance, Project Team, Warehouse, and Vendors
7. Why Join Us
- Exposure to end-to-end supply chain operations
- Opportunity to grow in a fast-paced tech / engineering environment (KoolLogix)
- Hands-on learning and career development
