Supplier Documentation Coordinator / West / Contract

DESCRIPTION
This role ensures all supplier deliverables-including drawings, certifications, test reports, material traceability, ITPs, MDRs, and other submittals-are submitted and approved in accordance with project schedules and customer contract requirements.

MAIN OBJECTIVES

Proactively engage suppliers to track, obtain, and follow up on documentation deliverables.
Review supplier documentation for completeness, accuracy, and compliance with requirements.
Maintain and update documentation trackers, submittal logs, and supplier action registers.
Coordinate internal reviews of documentation with engineering, quality, and project management.
Ensure revisions, comments, and approvals are captured and communicated back to suppliers.
Validate that all required documents-including NDE reports, FAT records, material certs, and datasheets-are present and meet quality requirements.
Identify recurring issues with supplier documentation and provide feedback.
Support maintenance of documentation templates, submittal workflows, and process improvements.
Ensure all documentation is stored in the Documentation Management System.

COMPETENCIES/SKILLS

At least 2 years experience in documentation control, procurement support, project coordination, or quality assurance-preferably in industrial manufacturing, engineered-to-order equipment, EPC projects, or related fields.

Familiarity with technical documents (drawings, test reports, material certificates, ITPs).
Excellent organizational skills and attention to details.
Ability to communicate professionally with suppliers and cross-functional teams.
Proficiency with MS Office (Excel, Word), SharePoint lists, and document management platforms.

GOOD TO HAVE
Experience with rotating equipment, pumps, motors, gearboxes, skids, or similar engineered products.
Knowledge of ASME, API, ISO, or other relevant industry standards.