Job Purpose
The Administration and Facility Management Supervisor is responsible for overseeing the day-to-day operations and upkeep of corporate office premises. The role ensures a safe, functional, and efficient working environment by managing facilities, supervising contractors, and supporting key office functions such as space planning, equipment maintenance, and safety compliance.
Responsibilities
- Liaise with landlord and relevant vendors on building and facility-related matters.
- Support in procurement activities, including tendering, evaluation, recommendation, and awarding of facilities-related contracts.
- Manage and supervise contractors to ensure service standards are met and issues are resolved promptly.
- Manage and monitor building systems such as gantry access control, parking lots allocation, security, meeting room reservation systems, and AV equipment.
- Administer the issuance of building and gantry access (card and facial recognition).
- Oversee facilities enhancement, repairs and maintenance works, including preparation of related documentation and approvals. This includes AV system, Aircon, Water Dispenser, CCTV, Landscaping, Room Booking System, Cleaning, Renewal of Permit/PE Endorsement for placement of logo etc.
- Prepare reports, assist in annual budgeting, and maintain SOPs related to administration and facility management.
- Serve as Fire Safety Coordinator and liaise on building fire drills and inspections.
- Serve as a PIC for any works performed within the office premises.
- Manage and monitor office receptionist and cleaners.
- Assist Chairmans and GCEOs PAs on their requests.
- Coordinate and support office events, inspections, and space setup arrangements.
- Perform coordinator role for Business Continuity Management (BCM) framework.
- Support any other ad-hoc tasks or projects as assigned by supervisor or management.
Qualifications & Work Experience
- Diploma in Building, Facilities Management, or a related field.
- Minimum 3 years of relevant experience in facilities or administration management.
- Familiar with statutory requirements and sustainability-related practices.
- Certification as a Fire Safety Manager will be an advantage.
Skills
Generic skills include:
- Good interpersonal and written communication skills.
- Ability to manage contractors and vendors effectively.
- Proficient in Microsoft Office applications (Word, Excel).
- Self-driven, adaptable, and able to work both independently and in a team.
- Willing to support after-office hour duties when required.
- Has good initiative
We regret that only shortlisted candidates will be notified. 
