Student Services Officer / Attendance / Academic Coordinator / International school / Haw Par Villa - 4769

2-5 years
36000 - 45600 SGD
Job Description

Student and Academic Services Officer (Attendance)

Working Time: Monday to Friday, 8.30am - 6pm
Working Location: Haw Par Villa (Nearest MRT)
Salary: $3000 - $3800

Overview and Objective of the Position

  • The role is to assist the Associate Director of Academic Services, in the overall functioning and performance of student attendance by monitoring, reporting and improving overall student attendance, with respect to procedures and governing regulatory requirements.

Job Duties:

1. Attendance System Management
. Manage the attendance system and liaise with the vendor to ensure the system is operating
. Ensure that information (e.g. student enrolment and timetable details) on the attendance
system is up to date and accurate.
. Monitor the captured attendance records and review the accuracy of the data captured
against scheduled timetable.
. Prepare relevant reports from attendance records to facilitate the monitoring of attendance
requirements, including identifying students at risk.
. Prepare student attendance records for submission to Immigration & Checkpoints Authority
for the purpose of Student's Pass applications.
. Process students absence justification requests and lecturers manual attendance requests.
. Process attendance appeals.
. Coordinate and facilitate staff training sessions on the attendance system.
. Coordinate and facilitate the capturing of students bio data.

2. Academic Support
. Meet and provide counselling with students who do not meet attendance requirements.
. Provide support and assist students with academic enquiries.
. Provide support at Student Connect.
. Prepare the daily classroom schedules on the display monitors and maintain the locations
where classroom schedules are displayed.
. Support class monitoring process to ensure they are taking place in accordance with the
timetable and keep records of any changes.
. Support academic staff for course delivery requirement.
. Assist in preparation of class lists.
. Manage students and teaching staff surveys including the creation of the surveys, results
compilation and analysis.
. Assist with the logistics of tests and examinations.
. Assist with the logistics for enrolment period.
. Assist with preparation of Student ID cards.
. Process and prepare students letter requests.

3. Other
. An understanding of and commitment to School's Quality Policy and Practices.
. Any other duties as assigned by the Director of Academic Services.

Job Requirements:

. Diploma in Business Administration / relevant discipline
. Preferable with experience in dealing with International Students.

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Ong Boon Kiet (Travys) | R22104769

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