Position
The Store Planning Coordinator will support the execution of seamless renovations, relocations and new store openings in both new and existing markets in the South Asia region.
This is a 1-year fixed-term contract role, offering strong exposure to regional store development projects and stakeholder coordination in a luxury retail environment.
Job responsibilities
Construction
- Communicate and coordinate with internal departments and LVMH partners to ensure all project schedules are achieved
- Circulate drawings and elevations as directed to internal teams
- Maintain Master Schedule and adhere to project timelines/schedules
- Lead procurement process for all projects, which includes producing vendor purchase orders and processing invoices and liaising with finance team
- Manage vendor creation process and administration
- Review quotes, invoices and shipping documentation
- Create and update budget sheets and circulate within internal team for approval
- Assist with new store construction kick off
- Collaborate with Project Managers to help close out projects by reconciling costs and ensuring punch list is complete
Administration
- Request, download, save and label files to the shared network drive
- Maintain historical cost database (budget, analysis, actuals)
- Ship samples to headquarters or vendors as needed
- Request deliverables (quotes, invoices, shop drawings) from external vendors
- Assist with overseas logistics by liaising with customs brokers and ensuring goods arrive on time and safely to their destination
- Keep team calendar organized and up to date
- Book conference rooms and send dial in information to all parties
- Cross check reports and align figures for presentation
Communications
- Maintain established communication protocol relating to: projects, budgets, costs, schedules and vendor qualification
- Maintain confidentiality, discretion and professionalism in all correspondence
- Develop and maintain cooperative relationships with both internal and external partners
- Maintain an objective perspective in managing adversity.
Profile
- 2-4 years prior construction and project coordination experience
- Strong knowledge of Microsoft Office programs (ie; Outlook, Excel, Word, Project, PowerPoint, AX)
- Preferred knowledge of AutoCAD
- Diligent, detailed-oriented, willing to learn and develop
- Excellent organizational and time-management abilities
- Effective communication and interpersonal skills
- Comfortable with international travel across the region
