Store Administrator

Key Responsibilities:

• Prepare commercial documents for shipments to international customers

• Coordinate with freight forwarders and monitor shipments and customs clearance

• Coordinate with insurers for insurance cover over goods, survey and submit insurance claims

• Communicate status, delays to appropriate parties

• Monitor GST deduction through inter-bank GIRO

• Maintain Import and Export document files in accordance with regulations and Company policy

• Update stocks and leasing asset movements in system and manage physical inventory and leasing asset whenever needed

• Ensure all leasing assets are properly tagged with asset tag for proper accountability and tracking.

• Review charges of forwarders, transport contractors, and warehouse operators periodically

• Ensure ISO9001/13485 requirements are complied with e.g., storage, handling, temperature, pest control etc.

• Ensure timely calibration of equipment used in Store e.g., weighing machine, forklift, thermograph

• Maintain accurate and complete Stores and Shipping documents with proper audit trial

• Perform administrative tasks

• Comply with the Company's ISO9001/13485/45001 and DPTM standard operating procedures at all times.

• Comply with the company's Safe work procedures at all times

• Any other ad-hoc duties as assigned by the Reporting Manager.

Competence (Knowledge, Skills and Abilities):

• Proficient in SAP System for Inventory Management

• Knowledge on the ISO 9001/13485/45001 Quality Manual and relevant Standard Operating Procedures

• Proficient in Microsoft Office (primarily Excel and Word)

• Well versed in import and export documentation and procedures

• Well versed in shipping insurance and procedures

• Well versed in documentation required for Letter of Credit

Requirements:

• Able to deal with both routine tasks and tasks with some level of complexity.

• Able to solve problems in most cases and within guidelines.

• Works independently within guidelines, defined procedures and direction

Personal Attributes:

• Possess good communication skills

• Independent and proactive team player

• Exhibits cross collaboration teamwork

• Is resourceful and detailed

Education & Experience:

• GCE O Level / Diploma in Business Studies or its equivalent

• At least 3-5 years of warehouse admin experience in an Engineering Services company