Sr Executive/Asst Manager, Estate

Job Role Overview

Lead and supervise a team of Estate staff in the smooth running of the Estate operations to achieve optimal effectiveness and efficiency.

Job Responsibilities

1. Operations Responsibilities

. Work closely with event coordinators from respective departments by providing logistical support, storage and space maintenance.

. Manage security card access system and a team of contracted security guards

. Review and update processes, policies and procedures in compliance with regulations and required standards for facility management.

. Manage and contract the use of SBC facilities and utilities with external parties for rental, lease and extended use of dormitories, apartments, worship hall, classrooms etc)

. Ensure proper security protocols, access card systems and security monitoring measures are in place and enforced throughout the premise.

. Manage a team of cooks who would provide meals to employees and students.

2. Estate Responsibilities

. Plan and manage College's building facilities effectively (i.e. offices, classrooms, dormitories, canteen, carpark, landscaping etc), including operations, security and fire-safety.

. Conduct fire drills and other fire safety matters, and carry out regulatory submissions as required.

. Identify and drive improvement projects and manage facilities upgrade and cost control.

. Maintenance of building facilities: water systems, electrical and solar power systems, air-conditioning systems and other equipment to ensure safety and business continuity.

. Handle procurement of materials and services to justify for cost-effectiveness.

. Manage and update contracts and licenses renewals to ensure no lapses in maintenance schedules, validity of contracts, licenses and lifespan of equipment and parts.

. Source, engage and coordinate contractors, builders, architects etc for renovation or rectification work.

. Compile quarterly report, asset listings and budget proposal.

. Manage and mentor student helpers.

. To attend promptly (including after office hours) to emergencies such as power failure, water leakage.

3. Maintenance Supervisor Responsibilities

. Daily facilities check, identify rectification work and track resolutions progress to ensure safety, smooth and timely resolutions.

. Brief and assign daily repair/maintenance tasks to onsite maintenance technicians.

. Lead and monitor the repair work and work solutions progress.

. Physical and online procurement of spare parts for repairs.

. Maintain inventory stock of spare parts for repairs.

. Update and submit monthly maintenance checklists.

4. Other Responsibilities

. Support Facilities Subcommittee and Campus Redevelopment Committee administratively

. Any other duties and assigned by Senior Director Administration

Job Specifications

. Degree in Mechanical, Electrical or Civil Engineering or Facilities Management discipline preferred

. Minimum 5 years experience in facilities maintenance, including 2 years in College setting preferred

. Hold a detailed understanding of building procedures and infrastructure

. Proven experience of having a flexible approach and the ability to work under pressure

. A working appreciation of contracts and contract management

. Track record of leading, motivating and developing teams

. Flexible in working hours to meet the needs of the College

. Understanding of related trades in ACMV, Mechanical, Electrical, Building and BASCO/FRC

. Basic knowledge of space planning and utilisation would be good to have

. Good stakeholder management and able to engage with Senior Management confidently

. Able to attend in the event whereby the breakdown requires after office hours and/or weekends.

. Possess certification of Fire Safety Manager (SCDF) will be advantageous

. Ability to take initiative and effectively operate with general direction.

. Excellent written and verbal communication skills.

. Strong organisational and analytical skills.

. Independent, able to work with minimum supervision and have a good understanding of critical workflow

. Pro-active, ability to prioritize work and provide efficient and timely service to achieve desired results