Job Description
This role is a key member of the IT Procurement and Contract Management
team that is committed to deliver excellent service, value and expertise to our
internal partners and stakeholders through a managed process for IT
Procurement. The role provides support and guidance to IT globally for vendor
selection and evaluation activities for each IT spend and contract review in
accordance with the guidelines of the company's policy and operating manuals
(POM). With a high degree of autonomy and independence, the incumbent
manages the continual support and works closely with Finance, Global Risk,
Legal and Tax for each IT procurement review that is inclusive of contract
review contracts.
Responsibilities
Procurement Management
- Support IT team members globally on procurement activities including Request
for Quote and Request for Proposal process for all IT categories
- Ensure timely update, accuracy and completeness of electronic procurement
approval process and IT Procurement SharePoint site
- Prepare and support Request for Quote with the requestor including review of
RFQ documents
- Prepare and support Request for Proposal with the project team including
review of RFP documents, planning of RFP activities from start until completion
of contract signing
- Carry out vendor contract review and negotiation with Finance, Global Risk,
Legal, Tax and Treasury
- Handle the procurement process including contract renewal and extension in a
timely, consistent and quality manner in accordance with IT guidelines and the
POMs
- Track closely on the completion status of each procurement request and
contract review
- Perform the annual vendor performance review
Contract Management
- Handles the contract management process including reading and extracting
relevant contract data and uploading of all relevant IT contracts onto the Global
Contract Repository in a timely, consistent and quality manner in accordance
with work instructions
- Tracks closely on the completion status of filing the relevant IT contracts
Audit Compliance
- Work with IT business unit teams on audit remediation activities
- Track and perform summary reports on audit remediation progress
Qualifications
- Experienced practitioner able to work unsupervised (13 months to 3 years)
- Minimum 3 years of relevant work experiences in procure-to-pay activities for all
IT categories.
- Must have strong hands-on skills and knowledge on RFQ and RFP for all IT
categories.
- Must have good experience and hands-on skills in reviewing and preparing IT
contract documents globally and especially for Singapore and USA.
- Must possess knowledge or industry experience in the above areas.
- Must be detail-oriented.
- Essential to be independent and to have interpersonal skills in vendor
management.
- Have experience in contract negotiation.
- Have some sourcing experience in supporting IT team for assessment of
purchasing needs, conducting market research and identification of potential
vendors.
- Knowledge of contract law is an added advantage
