Sourcing & Procurement Executive

Responsibilities:

Budget Management:

• Assist in the preparation to raise budget to support activities.
• Prepare write-up, arrange supporting document and submit in system.
• Follow up budget processing promptly till completion.

Contract Management:

• Assist in the preparation of Quotation or/and Service Contract.
• Work with business entity to finalize details of document draft.
• Submit into system and follow up promptly till completion.

Vendor Management:

• Assist in the preparation and submission in system leading to process of purchase order to vendor.
• Follow up promptly till completion.

Billing Management:

• Assist in the preparation of billing to end user or customer.
• Follow up promptly till completion.

Continuous Improvement:

• Identify areas for process improvement within operation sourcing & procurement process.
• Propose and implement streamlined procedures and workflows.

Reporting & Others:

• Monthly Microsoft O365 usage report generation and publishing.
• Monthly Azure Cloud usage report generation.
• Infra Solutions & Projects Dashboard report generation.
• Involved in IT Infrastructure Portal enhancement project(S) using Microsoft SharePoint.
• Involved in business intelligence by performing business cost analytic.

Requirements:

• Proven experience in administration, business support or similar role.
• Experience in quotation/contract/PO/billing processes.
• Proficiency in MS Office suite (Word, Excel, PowerPoint, etc.)
• Strong communication skills, ability to interact and work with different parties.
• Initiative and proactive.
• Attentive to details, good time management, able to prioritize, follow up and complete assigned tasks.
• Excellent organizational skills, able to manage operational processes and activities.
• Strong problem-solving and decision-making abilities.
• Basic understanding and knowledge on accounting processes.
• Experience on Microsoft SharePoint is an added advantage.