Site Administrator #ESY

A. Inventory Management

. Maintain an accurate and up-to-date inventory register for all drilling and grouting materials, consumables, tools, and equipment on site.

. Conduct regular stock counts and reconcile physical inventory against records.

. Coordinate with the procurement team to raise purchase requests for replenishment of low-stock items.

. Ensure materials are properly labelled, stored, and tracked in compliance with site procedures.

. Flag discrepancies, losses, or damaged items to the Site Manager promptly.

B. Notice of Commencement (NOC) Administration

. Prepare, submit, and track Notice of Commencement applications to the relevant authorities in accordance with regulatory and contractual requirements.

. Maintain a register of all NOC submissions and approvals, ensuring deadlines are met and no works commence without the required documentation.

. Liaise with the project management and compliance teams to obtain necessary sign-offs prior to submission.

. File and archive all NOC correspondence and supporting documentation systematically.

C. Invoice Recording & Verification

. Record all incoming invoices related to site operations, materials, subcontractors, and equipment in the site invoice register.

. Cross-check invoices against purchase orders, delivery orders, and agreed contract rates to verify accuracy.

. Identify and flag discrepancies, overcharges, or incomplete invoices to the relevant manager for resolution.

. Coordinate with the accounts and finance team to ensure timely processing and payment of verified invoices.

. Maintain an organised filing system for all invoice documentation for audit purposes.

D. Diesel Consumption & Sludge Index Monitoring

. Record daily diesel consumption for all site equipment, generators, and machinery.

. Monitor and track the site Sludge Index (SI) readings in accordance with established project targets and specifications.

. Compare actual diesel usage and sludge index readings against set targets and benchmarks on a regular basis.

. Prepare and submit daily/weekly consumption and sludge index reports to the Site Manager.

. Highlight deviations from targets and assist in investigating root causes of variances.

E. General Site Administration

. Maintain organised site filing systems (physical and digital) for all administrative and operational documents.

. Support the Site Manager in preparing daily, weekly, and monthly progress reports.

. Assist in coordinating site meetings, including preparing agendas and recording minutes.

. Liaise with subcontractors, suppliers, and internal departments on administrative matters.

. Ensure all site documentation is completed accurately, submitted on time, and stored securely.

Interested candidates, please email your resume to [Confidential Information]

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted