Site Administrator Cum Document Controller

• Oversee the day-to-day office administrative functions at the Site Office and report to the Project Manager.
• Handle site office management (stationery, equipment, filing systems).
• Maintain site documentation including reports, drawings, delivery orders, etc.
• Assist in preparation of monthly site reports, manpower reports, and administrative summaries.
• Provide administrative support for audits, inspections, and internal quality reviews.
• Liaise with HQ on submissions of the timecards, leave forms, course registration forms, etc.
• Liaise closely with HQ's Administration and HR Departments.
• Coordinate onboarding/offboarding for site personnel (passes, IT equipment, access).
• Performs other duties and responsibilities as required.
• Receive, file and distribute project documentation.
• Prepare and maintain project files, registers, logs and tracking lists.
• Manage Project SharePoint shared files & ISO filing system.
• Ensure confidentiality, security, and integrity of all project documents.
• Obtain project team approvals to access relevant platforms and systems for document management
• Coordinate document exchanges with design consultants and clients (LTA) to maintain effective communication and project progress.
• Minimum 2 years of working experience in LTA project.

Requirements:

• Bachelor's degree in administration, Project Management, Construction Management, or a related field.
• Ability to work well in a team and maintain a neat, organized personality.
• Strong knowledge of document control processes, version control and submissions.