Site Administrator

Joining Arup

Arup's purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

We have a vacancy to be a part of a prestigious project in Singapore. As a Site Administrator, based on site, you will play a key role in managing the day-to-day administration support to the business group and its members at site.

This position is a 2-year contract, with possibility of renewal.

The Opportunity

At Arup, you belong to an extraordinary collective - in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning - to Arup, to your career, to our members and to the clients and communities we serve.

. Conduct on-site induction for new starters arrange security passes, workstations and onboarding logistics.

. Manage site team timesheets: compile weekly entries, prepare summaries and submit to HQ for processing and invoicing.

. Monitor site team leave balances and coordinate HR/admin matters with HQ.

. Organise and support project meetings, workshops and events, including logistics and materials.

. Take and distribute meeting minutes and track action items.

. Administer document control: receive, register, route and track technical drawings and documents (RFIs, NCRs, etc.).

. Maintain accurate project registers and approved document/drawing records generate document-control reports.

. Manage information flow between with HQ, client, and project stakeholders, ensuring timely distribution.

. Maintain hard-copy and electronic filing systems and ensure documents are uploaded to the online DMS.

. Provide general site administrative support and perform ad-hoc duties as required.

Is this role right for you

. Diploma in Business Administration, Management or related field preferred.

. Minimum 3 years of experience in administrative work in Construction industry.

. Strong organizational and document management skills.

. Able to communicate effectively with the site and head office staff.

. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other administrative tools.

. Strong problem-solving skills and a proactive approach to administrative tasks.

. Able to work under fast paced requirements.

. Work Schedule: 5.5 day work week.

. Project site location: construction site office at Marina Bay/Bayfront.

. Expected start date of employment: 1 April 2026

What we offer you

At Arup, we care about each member's success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive - through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup's legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Arup provide an environment where you will make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Interested candidates are invited to apply by 28 February 2026.