.Work location: Sembawang (North Region), 5.5 days.
Responsibilities
- Provide administrative support to the project/site team.
- Maintain staff deployment records, contact lists, and organization charts.
- Prepare monthly site manpower and administrative reports.
- Manage document control, filing systems, registers, logs, and version control.
- Administer Project SharePoint and ISO document filing systems.
- Schedule meetings and prepare meeting minutes.
- Coordinate procurement and inventory of PPE, stationery, equipment, and software.
- Handle HR administration, including staff attendance, biometrics, onboarding, and offboarding.
- Support audits, quality reviews, and compliance documentation.
Requirements
- Diploma in Business Administration or a related discipline.
- Minimum 2-3 years of experience in Project Administration/Document Control/Site Administration.
- Experience in the construction, engineering, infrastructure, or consultancy industry is preferred.
- Experience supporting project teams, site personnel, or technical departments is an advantage.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Familiarity with ISO filing systems and structured document control practices
- Knowledge of biometric attendance systems, access systems, or HR admin tools
- Experience with LTA InSight (advantage for Singapore transport projects)
- Strong organizational skills with the ability to manage multiple registers, logs, and documentation streams
- Ability to maintain structured filing systems, version control, and audit-ready documentation
- High attention to detail and accuracy in documentation
