About Us
We are an engineering solutions company specializing in the maintenance, renewal, and monitoring of critical infrastructure assets. By combining advanced engineering expertise with intelligent monitoring systems and digital technologies, we deliver sustainable solutions that extend asset life, enhance reliability, and ensure operational safety.
Our civil and infrastructure projects require strong coordination between engineering, safety, and site operations teams. We believe in engineering with foresight - ensuring disciplined execution, efficient resource management, and seamless site support to deliver smarter and safer infrastructure solutions.
About the Role
We are seeking a reliable and organized Site Admin Executive to provide administrative and operational support at our construction site office. This role plays an essential part in ensuring smooth day-to-day site operations by supporting workforce administration, logistics coordination, and documentation control.
The successful candidate must be hands-on, systematic, and comfortable working in a fast-paced site environment.
Key Responsibilities
Site Administration & Office Management
- Manage general office administration at the project site office
- Maintain proper filing and documentation of site records and correspondence
- Maintain updated records of workers attendance, site deployment, and leave records
- Handle workers timecards and ensure timely submission to Head Office for payroll processing
Workforce & Logistics Coordination
- Oversee workers dormitory arrangements and related logistics matters
- Coordinate and arrange workers safety course enrolment and relevant certifications as required
- Maintain updated records of workers training and compliance status
- Liaise with site supervisors and subcontractors on administrative matters
Asset & Inventory Management
- Maintain updated records of site fixed assets
- Monitor and manage office supplies and stationeries on a monthly basis
- Monitor and replenish office pantry supplies as required
Compliance & Reporting Support
- Support site team in maintaining proper workforce documentation for compliance purposes
- Assist in preparing administrative reports and documentation for submission to Head Office
- Perform ad-hoc administrative duties as assigned by Site Management
Requirements
- Minimum Higher Secondary/Pre-U/A Level/College qualification in Business Studies, Administration, Management, or equivalent
- Minimum 3 years of relevant working experience, preferably in construction or site-based environments
- Proficient in general office administration and documentation control
- Required languages: English and Mandarin (to liaise with English- and Mandarin-speaking associates and workers)
- Good organizational and record-keeping skills
- Able to work independently in a site-based environment
- Strong attention to detail and ability to multitask
- Comfortable working 5.5 days per week at construction site office
Why Join Us
- Opportunity to support critical civil and infrastructure projects
- Exposure to dynamic site operations and multidisciplinary teams
- Stable role within a growing engineering solutions company
- Collaborative working environment with site and head office teams
