Shipping Executive

Position: Shipping Executive//Shipping Coordinator

Working Hours: 5 days, 8.30am to 5.30pm

Location: Tanjong Pagar, Near by MRT Station

Job Summary:

Join our dynamic team and drive high-impact logistics solutions across Air & Sea freight!
We are seeking an agile Shipping Executive to manage full-spectrum Import & Export operations. In this key role, you will bridge relationships between global vendors, customs authorities, and key clients, turning complex freight challenges into smooth, on-time deliveries. If you have a sharp eye for compliance, strong rate-negotiation skills, and a passion for international trade execution, this is the perfect opportunity to elevate your logistics career.

Key responsibilities:

Shipment Operations:

• Manage end-to-end Air & Sea import/export operations (FCL/LCL), including carrier bookings, cargo tracking, and site delivery arrangements.

Customs & Documentation:

• Prepare, audit, and issue critical shipping documentation-including Notices of Arrival (NOA), Delivery Orders (DO), Bills of Lading (HBL/MBL), Air Waybills (HAWB/MAWB), commercial invoices, packing lists, and trade permits.

• Oversee smooth Singapore Customs clearance for both import and export cargo.

Client & Vendor Liaison:

• Act as the primary point of contact for clients, ocean carriers, airlines, hauliers, and customs brokers to ensure smooth cargo clearance and timely updates.

Quotations & Billing:

• Calculate shipping costs, issue timely customer invoices, verify vendor rate sheets, and prepare competitive shipping quotes for client inquiries.

Problem Resolution:

• Resolve operational delays, shipment discrepancies, or customs holds efficiently.

Regulatory Compliance:

• Ensure full compliance with Singapore Customs rules, international trade safety regulations, and internal company operating standards.

Requirements:

Experience: Minimum 2 years of customer service or operational experience in logistics, freight forwarding, or shipping (Air/Sea import & export).

Industry Knowledge: Good understanding of shipment coordination, freight documentation, Incoterms, and basic customs procedures.

Language Proficiency: Fluent in English (Mandarin/Japanese is an advantage to effectively communicate with Mandarin/Japanese-speaking clients.).

Core Skills: Strong communication, multi-tasking, and follow-up skills in a fast-paced environment.

Technical Skills: Proficient in MS Office (Excel, Word).

Education: Diploma/Degree in Logistics, Supply Chain, or Business preferred.

Attitude: Responsible, independent, and a strong team player.