Proficient in invoicing, credit notes, advance payment procedures
Prepare full documents with the correct contents and high accuracy
Handle/Plan the daily operations for local deliveries and export shipment
Includes communications and assigning forwarders/couriers/in house driver.
Keep track of order deadlines
Provide ready/delivery orders status
Compute shipping related cost
Monitor ready and pending orders
Ensure documentations and cargo are in order
Deliver/collect products on time
Coordinate with Singapore Sales Team on client requirements and billing term status Coordinate with Soteco Italy Shipping/Sales Team for orders in SG conditions SG-Italy documentations
Maintain and record Daily Data entry on shipping worksheet
Handle issues arising during/after shipment
Ensure Soteco invoices are submitted to the dedicated mail upon completion of deliveries.
Coordinate with Accounts on orders restriction and invoice submission claim
Appropriate e-Filling of internal documents
Develop constant knowledge on international shipping practices and regulations
Ability to perform stock entries from suppliers.
Filing of PO and supplier invoices
Verify pricing checking of PO updates
Invoices checking for accounting closing period
Manage & source for DG Packaging/ Fumigation / Crating
Liaise with suppliers on status order and provide import instructions in cost effective manner.
Titanium plates - ensure/assist EUS form to duly completed by customer and to follow sop when handling export shipment.
Maintain and add record of Shipping Notes
Maintain inventory items used for shipment, i.e. packing list, courier labels
Participation in annual inventory count
Perform general office duties, such as answering calls and maintaining shipping records
