Shipping Administrator (Project)

Shipping Administrator - European Engineering MNC

1 year contract

Salary: $4800 max

5 days work week

8am - 5pm

Location: Ayer Rajah

Job Scope:
Instructions and guidelines

. Ensures compliance to standard internal directives and procedure, relevant cyber security regulations, standards, and contractual requirements.

Project execution and control

. Conducts analysis of planned versus actual project performance under the supervision of the Project Manager or Project Planning & Controls Manager.

. Prepares required presentation deck and assists in project reviews. Updates project (cost) adjustments approved by the Project Manager and Controller in SAP or other Project Controls systems.

. Monitors, controls, and timely submission of invoicing, based on instructions from the Project Manager and follow up further with customer if required

. Preparation of shipping documents, follow up on shipping and consignment details.

. Coordinates field engineer site visit and verification of timesheet for contractors.

. Follows Project managers instruction to process supplier/contractors Invoices and ensure timely payments.

.Work closely with Project closure Specialist/ APM/ Project Manager/ Sr. Project Manager/Project director.

Stakeholder relations

. Effectively communicates appropriate information to project stakeholders (mostly internal).

Health, safety, and environment (HSE)

. Demonstrates an understanding of HSE terms, concept application, reporting and risks related to the project.

. When appropriate and under direction of a PM/SPM/PD, takes necessary actions to mitigate project HSE risks.

Planning and scheduling

. Defines and applies basic project planning techniques on ongoing projects and drives the updating process.

. Takes ownership for the maintenance and adherence of the customer & vendor billing milestones.

. Effectively coordinates related project members in planning and control requirements.

Document Management

. Controls documentation accuracy and consistency based on tasks assigned

by Project Manager or Project Documentation Specialist and procedures agreed with the customer.

. Effectively interacts and oversees documentation requirements and organization in collaboration with a dedicated document manager. -

Ensures compliance to standard internal directives and procedure, relevant cyber security regulations, standards, and contractual requirements.