About the Company
fileAI builds AI-powered workflows that turn unstructured documents into structured business outcomes. We help organisations automate document-heavy processes across operations, finance, compliance, and customer workflows - reducing manual work, improving accuracy, and unlocking the value of enterprise data at scale.
About the Role
This is a high-impact role focused on improving how engineering runs day to day. You will drive sprint discipline, planning quality, backlog health, visibility of risks and dependencies, and follow-through across key initiatives.
Responsibilities
- Own and drive the operating cadence for engineering, including sprint planning, backlog refinement, daily standups, retrospectives, and delivery reviews.
- Improve the quality of sprint planning by ensuring work is clearly defined, appropriately scoped, prioritized, and assigned with clear ownership.
- Build stronger execution discipline across the team by driving follow-through on commitments, action items, blockers, and cross-functional dependencies.
- Partner closely with Product and Engineering to convert business priorities into actionable sprint plans and realistic delivery timelines.
- Surface risks, bottlenecks, misalignment, and scope creep early, and drive timely resolution and escalation where needed.
- Create visibility for leadership on sprint health, delivery confidence, team capacity, execution risks, and progress against priorities.
- Maintain strong backlog hygiene and help teams break down larger initiatives into manageable, sequenced work with clear acceptance criteria.
- Improve coordination across Engineering, Product, Design, QA, and Customer Success to ensure smooth execution of cross-functional initiatives.
- Facilitate retrospectives and continuous improvement efforts that lead to measurable improvements in team effectiveness and delivery predictability.
- Support a culture of accountability, transparency, and operational excellence across the engineering organisation.
- Help strengthen team workflows, planning habits, and communication practices as fileAI scales.
Qualifications
- 5+ years of experience as a Scrum Master, Agile Project Manager, Technical Project Manager, Program Manager, or similar execution-focused role in a software development environment.
- Proven experience improving delivery consistency, planning quality, team accountability, and cross-functional coordination.
- Strong working knowledge of Agile and Scrum methodologies, with the judgment to apply them pragmatically in a startup or scale-up environment.
- Experience working closely with software engineers, product managers, and technical stakeholders.
- Strong facilitation, organisation, and stakeholder management skills.
- Ability to identify execution risks early and drive clarity, ownership, and momentum across teams.
- Confidence in challenging ambiguity, weak planning, or lack of follow-through in a constructive and credible way.
- Strong written and verbal communication skills.
- Comfortable operating in a fast-paced environment where processes are still being built and refined.
- Experience in SaaS, enterprise software, or AI-driven product companies is preferred.
Preferred Skills
- You are highly organised, calm under pressure, and naturally bring structure to fast-moving teams.
- You are not process-heavy, but you know when more discipline is needed and how to introduce it in a way that improves outcomes rather than slowing people down.
- You are someone who notices when priorities are unclear, when ownership is weak, or when execution is slipping - and you step in to create clarity and momentum.
- You earn trust by making teams more effective, aligned, and accountable.
Pay range and compensation package
Play a central role in improving how engineering operates as the company scales. Work closely with senior leaders and cross-functional teams on high-priority initiatives. Help shape the execution engine behind a fast-growing AI company. Join a team solving meaningful enterprise automation and workflow challenges.
Equal Opportunity Statement
fileAI is committed to diversity and inclusivity in the workplace.
