Project Planning & Coordination
- Manage the full lifecycle of event logistics projects from enquiry to final reporting
- Interpret client requirements and translate them into quotations and operational plans
- Develop timelines, shipment plans, and resource allocation strategies
- Coordinate air, ocean, and road freight movements for event cargo
Client & Stakeholder Management
- Act as the primary point of contact for clients, organizers, venues, and overseas partners
- Provide regular status updates, milestone tracking, and proactive issue resolution
- Attend client briefings, site visits, and project management and operational meetings
Operational Execution
- Ensure timely booking of transport, customs clearance, and delivery to site
- Monitor shipment progress and manage deviations in real time
- Coordinate onsite logistics with the operational onsite team including move-in marshalling, and move-out
Vendor & Partner Management
- Liaise with global agents, carriers, transporters, and service providers
- Negotiate competitive rates in line with project budgets
- Ensure compliance with service level agreements (SLAs)
Documentation& Compliance
- Oversee accurate preparation of shipping documents, permits, and customs requirements
- Ensure compliance with international trade regulations and event-specific procedures
- Manage carnet, temporary imports, and re-export processes
Financial & Commercial Control - Prepare job costing, quotations, and budget tracking
- Monitor project profitability and control operational costs
- Ensure timely billing and cost recovery
Risk & Contingency Management
- Identify operational risks and implement mitigation plans
- Execute contingency solutions for time-critical cargo
- Maintain business continuity during live event operations
Reporting & Continuous Improvement
- Deliver post-event reports and performance analysis
- Capture lessons learned and implemented process improvements.
Requirements:
- 3-5 years in freight forwarding, project logistics, or event logistics
- Experience in fairs, exhibitions, sports, or live events (preferred)
- Knowledge of international freight, customs procedures, and Incoterms
- Proficiency in Excel / Cargo Wise (or similar), MS Office
Tempserv Pte Ltd
License No: R1102590
Ivy Ng Siew Hoon I EA. Reg No: R1102590
