Job Description
To support the planning, coordination, and execution ofoutlet projects and maintenance works, ensuring timely completion, costcontrol, and minimal disruption to operations.
Key Responsibilities
1. Project Coordination
- Assist in planning and execution of projects such as renovations, upgrades, and new outlet openings.
- Coordinate with contractors, vendors, landlords, and internal teams to ensure timely delivery.
- Track project progress and follow up on outstanding works.
- Support site inspections and project handovers.
2. Maintenance Support
- Support daily maintenance operations across outlets, including preventive and reactive maintenance.
- Ensure timely resolution of maintenance issues to minimise disruption.
- Assist in scheduling and tracking preventive maintenance works.
3. Cost & Vendor Management
- Support cost tracking for projects and maintenance works.
- Assist in obtaining and comparing quotations.
- Liaise with vendors and contractors to ensure quality work and compliance with requirements.
4. Compliance & Reporting
- Ensure works comply with safety standards, company SOPs, and regulatory requirements.
- Maintain proper documentation of work orders, quotations, and reports.
- Provide regular updates on project and maintenance status.
5. Stakeholder Communication
- Coordinate with operations teams on schedules, disruptions, and completion timelines.
- Escalate issues where necessary and ensure clear communication across stakeholders.
Key Performance Indicators(KPIs)
- Timely completion of projects and maintenance works
- Cost control within approved budgets
- Reduction in recurring maintenance issues
- Quality and compliance of completed works
- Stakeholder satisfaction
Working Environment
- Multi-site role with regular outlet visits
- May require after-hours or weekend support when needed
Requirements
- Diploma or Degree in Building, Engineering, Facilities Management, or related field
- 2-4 years of relevant experience in project coordination or maintenance (F&B/retail preferred)
- Basic understanding of M&E and renovation works
- Strong coordination, organisational, and communication skills
- Able to manage multiple tasks and work in a fast-paced environment
