Senior / Project Executive, Education (Higher Ed)

About the Asia-Europe Foundation (ASEF)

The Asia-Europe Foundation (ASEF) promotes understanding, strengthens relationships, and facilitates cooperation among the people, institutions and organisations of Asia and Europe. ASEF enhances dialogue, enables exchanges and encourages collaboration across the thematic areas of communications, culture, economy, education, governance, sustainable development and public health.

ASEF is an intergovernmental not-for-profit organisation located in Singapore. Founded in 1997, it is the only institution of the Asia-Europe Meeting (ASEM)1.

ASEF runs around 20 projects a year, consisting of around 100 activities, mainly conferences, seminars, workshops, lectures, publications, and online platforms, together with about 125 partner organisations. Each year over 3,000 Asians and Europeans participate in ASEF's activities, and much wider audiences are reached through its various events, networks, and web-portals.

For more information, please visit .

About the Education Department

ASEF's Education Department (ASEFEdu) designs and implements projects which contribute to education policy dialogue and facilitate youth networks. Through interdisciplinary and pragmatic approaches as well as the integration of technology as an essential component, these projects strengthen collaboration between education institutions, exchange among youth and link them to the ASEM Education Process. ASEF's Education Portfolio includes:

ASEF Higher Education Programme

• ASEF Higher Education Innovation Laboratory (ASEFInnoLab)

• ASEF Higher Education Agenda for Dialogue (AHEAD)

ASEF Young Leaders Programme

• ASEF Young Leaders Summit (ASEFYLS)

• Asia-Europe Science and Technology Diplomacy Initiative for Young Professionals

ASEF Teaching and Learning Programme

• ASEF Classroom Network (ASEFClassNet)

• ASEF Education Next Fellowship (NextEd)

About the Position

ASEF is looking for an enthusiastic new team member, who will be working on people-to-people and intellectual exchange projects under our ASEF Higher Education Programme. The new team member will work on all phases of project management, starting from the design, planning, and implementation to the evaluation.

The ideal candidate is a versatile, result-oriented team player with solid organisational and communication skills. The candidate should have a keen interest in the higher education sector, especially in the intersection of higher education and technology, as well as higher education policy and the concepts of sustainable development. Prior experience and expertise gained at student organisations, universities or government are an advantage. The right candidate will contribute to the development of ASEF's Higher Education policy and dialogue projects by supporting stakeholder relations, communication strategies as well as giving conceptual, administrative and technical assistance. The right candidate must have a keen and demonstrated interest in Asia-Europe relations and would like to be part of a multi-cultural team where he/she can grow by showcasing and training his/her hands-on experience and creative input in international project work.

Duties and Responsibilities

Core Function:

• Work with the Project Manager in developing and delivering the Higher Education Programme activities in the field of people-to-people exchange and intellectual exchange.

1) Project Management

• Organise higher education projects and activities, ranging from conceptualisation and design to communication, participant liaison, technical, logistical and financial matters, evaluation and reporting etc.

2) Financial Management

• Monitor and manage the higher education project budgets and expenses, assist in financial planning, including the preparation of grant submissions, financial reporting and reimbursements.

3) Stakeholder Relations

• Liaise with participants on their engagement in the project as well as with partner organisations and government representatives, maintain the related CRM databases.

4) Publications and Reports

• Assist senior team members in the preparation and compilation of final reports, generate publications and articles for the Department, Prepare and compile final reports of project.

5) All other tasks as assigned by the Department Director

Qualifications & Experience

• Bachelor, Master's degree and/or equivalent

• Relevant work experience: minimum 3 years (for Project Executive) 5 years (for Senior Project Executive)

• Experience working in a multi-cultural environment and in an international context is an advantage

Key Competencies

• Cultural sensitivity and demonstrated ability to work in a multi-cultural team

• Excellent command of spoken and written English as working language

• Strong organisational skills with a proven track record of implementing events and activities

• Excellent command of MS Office and IT skills and comfortable with design, web administration and cloud-based platforms

• Proactive, hands-on attitude and creative in problem solving

• Capacity to multitask, prioritise and contribute to several projects simultaneously.

Citizenship

• Candidates must be citizens and passport holders of ASEM countries2.

Remuneration

The successful candidate will be offered a monthly salary commensurate with her/his qualifications and work experience. Other applicable benefits include an annual wage supplement, paid leaves and medical benefits.

How to Apply

To apply for this position, please submit the following documents via this .

The following documents need to be uploaded to the online application:

• An updated CV

• A letter of motivation outlining your suitability and the value you would bring to the Department and ASEF

• Contact details of 2 referees who can comment about your recent work in a professional capacity please mention the capacity in which you know them.

All candidates will be notified. However, in case we receive a large number of applications, it may result in a delay in getting back to you. We seek your understanding.

ASEF is an employer who does not discriminate against any job applicant or employee based on gender, sexual orientation, disability, age, colour, ethnicity/race, national origin (ancestry), religion (creed), marital status or pregnancy.

ASEF promotes hybrid work arrangement.