Job Purpose:

To oversee and manage the full spectrum of procurement and logistics operations, ensuring timely sourcing, cost-effective purchasing, efficient inventory management, and seamless delivery of goods and materials required for daily operations in the food and beverage sector. The role is instrumental in maintaining a stable supply chain, upholding quality and food safety standards, and optimizing cost efficiencies across multiple outlets or locations.

Minimum 5 years of relevant experience in procurement and logistics, preferably in the F&B sector.

Key Responsibilities:

Procurement (Strategic & Operational)

• Source, evaluate, and negotiate with suppliers for food products, packaging materials, kitchen equipment, uniforms, and other operational supplies.
• Monitor and manage supplier performance, ensuring compliance with quality standards, pricing agreements, delivery timelines, and service levels.
• Establish and maintain approved vendor lists, performing regular supplier evaluations and risk assessments.
• Coordinate with the culinary and operations teams to understand procurement needs, forecast demand, and adjust sourcing strategies accordingly.
• Track and analyze market trends, price fluctuations, and product availability to ensure competitive procurement strategies.
• Prepare and manage purchase orders (POs), contracts, and agreements, ensuring all procurement documentation is accurate and properly filed.
• Ensure adherence to food safety and regulatory requirements (e.g., HACCP, SFA standards) in all procurement activities.

Logistics & Inventory Management

• Oversee and coordinate the movement, storage, and distribution of goods across central kitchens, outlets, and warehouses.
• Plan and schedule deliveries to minimize delays and optimize transport efficiency.
• Ensure timely replenishment of stock while avoiding overstocking and wastage, particularly for perishable items.
• Work closely with warehouse/logistics providers and internal drivers to ensure smooth delivery operations.
• Implement and monitor FIFO (First In, First Out) or FEFO (First Expired, First Out) inventory systems for food safety compliance.
• Monitor and report on stock levels, expiry dates, and slow-moving items, and recommend actions where necessary.

Cost Control & Budgeting

• Develop and manage procurement budgets and cost-saving initiatives.
• Monitor purchase expenditures and identify opportunities for cost optimization without compromising quality.
• Prepare and present regular procurement reports, including spend analysis, savings achieved, supplier performance, and procurement KPIs.

System & Process Management

• Maintain and update procurement and inventory records in the ERP or inventory management system (e.g., SAP, Oracle, FoodZaps, or similar).
• Continuously review and improve procurement and logistics processes to enhance efficiency and accuracy.
• Ensure proper documentation, audit trail, and compliance with company policies and procedures.

Team & Cross-Functional Collaboration

• Liaise closely with internal departments including Finance, Culinary, Operations, and QA to align procurement and logistics strategies with business objectives.
• Assist in training and mentoring junior procurement or logistics staff as needed.