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Senior/Principal Specialist, Admin Support (Projects & Procurement)

Employment And Employability Institute Pte. Ltd.

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2-5 Years
3,350 - 6,500 monthly SGD
13 days ago
4 Viewed
0 Applied

Job Description

We are seeking a proactive and passionate individual to join e2i Campus and Admin team. You will be part of the team to manage the day-to-day office administrative and office functions to ensure smooth and efficient operations.

You are also responsible to oversee the following areas in the job function:

  • Plan and propose annual budget for operating expenses.
  • Manage contracts for office leases, supplies, equipment and services. This includes monitoring timely renewal of contracts prior to expiration and utilisation for supplies/services.
  • Manage vendors to ensure that goods and services are delivered in accordance to service agreement and/or contractual obligations.
  • Prepare ITQ/Tender specifications, source for quotations, evaluate and award vendors who have responded to ITQ/tenders. Submit recommendations to seek approval for appointment of vendors for purchases of products or services.
  • Develop new processes or review existing processes to ensure efficient operations in providing administrative support to internal or external stakeholders.
  • Management of office assets such as equipment and furniture across e2i offices
  • Ensure existing process is in place for workplace safety and health and staff emergency preparedness for e2i offices.
  • Review and implement the Business Continuity Plans for the organisation
  • Manage ad hoc office improvement projects including renovation or office upgrading works.
  • Any other duties related to general corporate administration.

Job Requirements:

  • Degree in any discipline
  • Prior work experience in office administration and procurement.
  • Relevant experience in lease administration, business continuity planning and/or facility management would be an added advantage.
  • Good organizational and prioritization skills with the ability to deal with multiple deadlines and maintain accurate records
  • Strong project management skills
  • Possess strong written and oral communication skills.
  • Able to engage and communicate effectively with various stakeholders
  • High degree of professionalism and passion for success.
  • Team player with good interpersonal skills, positive attitude and attention to detail.
  • Willingness to take on new roles.
  • Able to focus on priorities and deliver in a fast-paced environment.
  • Proficiency in MS office software applications

Designation and salary will commensurate with experience.

We will only contact shortlisted candidates.

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