About the team
Our General Health Services team is critical to the success of Doctor Anywhere. We are a hybrid team of operation and healthcare professionals who oversee Doctor Anywhere s medical operations including Online & Offline GP services, mobile clinic, health screening and radiology services. With our patients as top priority, our team works closely together to deliver the benefits of innovative medical technology.
About the role
The Senior Operations Executive (Facilities and Inventory) is responsible for managing the planning, tracking, and replenishment of consumables while ensuring the smooth operation and maintenance of facilities. This role requires strong organizational skills, cross-functional coordination, resourcefulness and an eye for both operational efficiency and compliance.
This role is primarily based in Tai Seng, Singapore and reports directly to the Manager, Space & Material Planning.
A summary of the key responsibilities are as follows:
Facilities Management Support
- Monitor routine maintenance schedules and coordinate facility repairs or service calls
- Conduct regular inspections to ensure cleanliness, safety, and functionality of facilities
- Support space planning and office layout adjustments
- Liaise with contractors, vendors, and internal teams to resolve facilities-related issues
- Assist with emergency response procedures and maintain proper documentation of building-related incidents / issues
Consumables Planning & Management
- Support the storage and distribution of consumables (e.g., medical, cleaning and office supplies)
- Coordinate with procurement and suppliers to ensure timely and accurate ordering and delivery
- Maintain and update the consumables management database
Reporting & Compliance
- Maintain and update logs, checklists and records related to consumable usage, maintenance/repairs, facilities incidents, and service status
- Monitor and assist in documenting compliance with health, safety, and environmental regulations
- Support sustainability initiatives involving materials or building systems
- Contribute to the development and maintenance of SOPs and process improvements for the Space & Materials function
About you
- Min. NITEC or Diploma in Facilities Management, Logistics, Business Administration, or a related field
- Minimum 2-4 years of experience in facilities coordination. Experience in inventory management would be a plus
- Proficiency in Microsoft and Google tools (e.g. Google docs, sheets, slides, Gmail)
- Strong planning and organizational skills
- Attention to detail and data accuracy
- Problem-solving and incident management
- Good interpersonal and communication skills
- Familiarity with facility maintenance processes and vendor management
- Willingness to be hands on to manage simple repairs
- This is a 5.5-day work week role.
- Willingness to work in the evenings and on weekends and Public Holidays, where required, to oversee facility repairs or events scheduled outside of normal operating hours
- Willingness to travel to various locations, including our clinics and health screening centre where required.
