The role will provide a diverse scope of services for Singapore office including office administration, workplace and facility management support in accordance with HSEQ standards and corporate governance.
MAIN RESPONSIBILITIES
Administration
- Manage the day-to-day running of administration support for office operations such as corp pass administration, onboarding and offboarding processing
- Review, recommend and implement measures to streamline administrative procedures to improve efficiency
- Manage the registration/ renewal of Company's Professional Engineer license, Professional Architect license, other corporate licensing, memberships, magazines and publications
- Manage the application/ renewal/ termination and maintain list of Netrust users, individual Professional Engineer/ Professional Architect/ Qualified Person
- Manage the renewal of Company's Professional Indemnity Insurance, Public Liability Insurance and Property All Risks Insurance
- Support procurement processes
- Manage staff travel and hotel booking and corporate rates
- Prepare and provide reports on assigned areas (e.g. office resource usage statistics, memberships, licensing)
- Maintain Canopy webpage
- Other ad hoc admin duties when needs arise
Real Estate and Facility management
- Key contact for building management relating to office/building emergencies
- Maintain office assets, properties and equipment, such as air purifiers, photocopiers, fax machines, plotters, printers, furniture and water dispensers
- Liaise with internal and external parties for the maintenance of office facilities, such as lighting, air-conditioning systems, telephone lines, power supply, pest control, etc which may require supervision during weekends or after-office hours
- Manage all agreements and documentation pertaining to real estate and facility management
- Review and renewal of office equipment leases and maintenance contract (i.e. fire extinguisher, AED devices, pest control, air-conditioning systems, cleaning services) and all other contract-related matters
- Ensure provision of safety equipment, including personal protective equipment (PPE) is available
- Provide facilities management and support to Company's staff engagement committee
- Assist and provide support for Company's initiative such GHG Emission Reduction Plan and tracking of the GHG data
QUALIFICATIONS
- Minimum Diploma in any discipline
- Minimum 5 years of relevant experience
- Meticulous, independent with minimal supervision
- Sense of urgency and effective follow-up skills
- Good communication and people skills
- Positive attitude and resourceful
- Excellent multi-tasking ability and IT savvy
- Able to work well in a team
