Company: 1011 United Overseas Bank Ltd
About UOB
United Overseas Bank Limited (UOB) is a leading bank in Asia with a global network of more than 500 branches and offices in 19 countries and territories in Asia Pacific, Europe and North America. In Asia, we operate through our head office in Singapore and banking subsidiaries in China, Indonesia, Malaysia and Thailand, as well as branches and offices. Our history spans more than 80 years. Over this time, we have been guided by our values – Honorable, Enterprising, United and Committed. This means we always strive to do what is right, build for the future, work as one team and pursue long-term success. It is how we work, consistently, be it towards the company, our colleagues or our customers.
Job Description
Role Overview
The Business Planning Senior Officer - Administrative Support role provides comprehensive office administration and operational support to the Innovation Group (IG). This position is responsible for departmental administration, fixed asset management, budgeting coordination, procurement processing, and compliance-related activities, working closely with IG management and stakeholders.
Key Responsibilities
Office Administration & Training Operations:
- Provide end-to-end administrative support for the department, including office management, meeting coordination, scheduling, and maintenance of contact lists.
- Oversee office supply ordering, inventory management, and equipment upkeep to ensure smooth daily operations.
- Organise and coordinate meetings, events, travel arrangements, and logistics for Directors and senior management. Submit and reconcile expense claims, ensuring timely invoice processing.
- Lead or support departmental projects such as office renovations, asset purchases, and administrative improvements.
- Provide secretarial/ EA support and project & logistics coordination for training programmes, large meetings, initiatives, and other ad hoc assignments as required.
- Contribute to overall team effectiveness by supporting business objectives and delivering related duties. Ensure that sensitive and confidential information is handled with discretion and in accordance with Group policies.
Fixed Assets Procurement & IT Asset Management
- Independently manage department fixed assets, including premises, equipment, and IT assets.
- Act as the IG point of contact for asset-related matters, including preventive maintenance and repair coordination.
- Maintain accurate asset registers and ensure compliance with internal asset management policies, including physical access security, computer asset controls, and data/asset registries.
- Track and support departmental IT asset expenses, collate invoices, and monitor cost utilisation for budgeting and financial tracking purposes.
- Raise and manage Purchase Requisitions (PRs) and Purchase Orders (POs) via PEMS.
- Handle administrative aspects of risk culture and compliance requirements e.g. call list exercise, fire drill, BCM etc.
Staff Coordination & Group Support
- Coordinate onboarding and offboarding processes for new and departing staff.
- Support staff training coordination and maintain departmental organisational charts.
- Provide administrative support across all IG pillars/departments as required.
Additional Requirements
Develop, Engage, Execute, Strategise
Be a Part of the UOB Family
UOB is an equal opportunity employer. UOB does not discriminate on the basis of a candidate's age, race, gender, color, religion, sexual orientation, physical or mental disability, or other non-merit factors. All employment decisions at UOB are based on business needs, job requirements and qualifications. If you require any assistance or accommodations to be made for the recruitment process, please inform us when you submit your online application.
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