Key Tasks and Responsibilities:
- Lead the day-to-day delivery of office administration and workplace services for Singapore office, ensuring a safe, efficient and welcoming environment
- Act as the main point of contact for our office floor and coordinate the work and coverage of reception and other assigned administration support with other team assistants
- Review and revamp office administration processes, service routines and workspace arrangements, introducing practical improvements that enhance efficiency and employee experience
- Oversee office assets, general administration, maintenance, security and workplace upkeep, including space planning, workstation readiness, internal moves, meeting rooms, common areas, furniture and office equipment
- Partner with Group's facilities team and shared-service providers on building services, planned works and other workplace requirements affecting the office
- Take a lead in workplace risk assessments and statutory compliance activities, and lead the Working Environment Committee, including periodic meetings, action tracking and follow-up
- Support workplace safety, security and emergency preparedness activities, including inspections, drills and an appointed emergency-response role
- Manage relevant vendors, service agreements, purchasing and office supplies, monitoring service quality, costs and contractual requirements
- Prepare and monitor the office administration budget, maintain accurate records, and highlight variances, risks and upcoming requirements
- Coordinate office logistics with other team assistants in the planning and execution of company-wide events and activities such as town halls, employee events and visitors, as well as mail and courier services, providing hands-on support when required
Qualifications:
- Diploma or degree in Business Administration, Facilities Management or a relevant discipline, or equivalent practical experience
- At least 7 years of relevant experience in office administration, workplace services or facilities coordination, preferably in a medium-to-large corporate office
- Experience acting as a team lead or principal office point of contact, including coordinating support staff and multiple vendors
For interested candidates, please send your updated resume:
Email: [Confidential Information]
Angela Teh Ling Wei
(CEI No.R1104464)
Recruit Express Pte Ltd
EA License No. 99C4599
