Senior Manager/Manager/Assistant Manager Administration and Facilities Management

Roles & Responsibilities

KidSTART Singapore Ltd. (KSL) was incorporated as a Company Limited by Guarantee (CLG) under the Ministry of Social and Family Development(MSF) in Sep 2020 to implement the KidSTART programme nationwide. The KidSTART programme provides upstream support to children from low-income families in the areas of early childhood development, health and social support.

Description of Division/Branch

You will be part of the Corporate Development team providing a suite of corporate services in Finance & Administration, Human Resource, Data Management and IT services to ensure smooth running of the office. As one of the team members in Finance and Administration, you will work closely with other branches in the organisation, engage with funders and stakeholders across Government and non-Government agencies, and work closely with senior management to forecastand anticipate evolving needs of the organisation. You will report directly to the Senior Manager on the deliverables under your responsibilities.

Job Description

1. Office Administration:

. Manage incoming calls and channel external inquiries to the appropriate Department/Division.

. Manage incoming mails/packages and channel them to the appropriate Department/Division.

. Maintainrecords and filings of office administration matters.

. Monitor and procure office supplies, including procurement of meeting rooms.

. Prepare budget and report for management's review.

. Lead or participate in special projects, including crisis management,digitalisation of phone system.

2. Facilities Management:

. Monitor and maintain office equipment and facilities,including housekeeping services for all office areas.

. Ensure compliance with health, safety and environmental regulations (eg Workplace Safety and HealthAct, fire codes and building codes).

. Optimise space allocation and utilisation to meet organisational needs.

. Supervise facility and service contractors.

. Maintain accurate records of maintenance activities, inspections and repairs.

. Source and manage contracts with vendors and service contractors.

. Participate in special projects, including renovation project, office relocation.

. Any other duties as assigned

Requirements and skills

• Diploma/Degree in Business Administration/Facilities& Estates Management or related field preferred.
• Minimum 2 to 3 years of working experience in similar roles.
• Proficienct in MS Excel, Word and project management tools.
• Strong written and verbal communication skills to engage with internal and external stakeholders.
• Responsible, proactive, and a strong team player with a positive attitude and willingness to learn.
• Adaptable and able to respond effectively to organisational changes and evolving business needs.