Senior Manager, Administration & Procurement

Join OurProfessional Team
You will be an integral part of a professional team that is responsible for upholding proper procurement governance and contract management, rendering office administration, overseeing facility maintenance for corporate office, and providing IT administrative support to the organization.

Procurement & Contract Management

• Co-guide the procurement team with Head, Administration & Procurement

• Responsible for development and implementation of procurement framework and workflow

• Perform timely execution of procurement activities (SVP, ITQ, ITT) and approval submissions to achieve optimal Procure-to-Pay (P2P) results

• Generate tender documents, contract drafts, and purchase orders in accordance to procurement policies and guidelines

• Facilitate negotiation, evaluation and review of sourcing and tender submissions with relevant stakeholders and evaluation committees

• Conduct market research and engage industries to understand market supply conditions

• Maintain proper contract management in preparation for sourcing or tender process

• Manage business relationships with suppliers including contract management, negotiations and performance review

• Provide advice and consultation to all divisions on procurement and contract management policies and procedures to align procurement plans with overall procurement strategy and resources to achieve intended outcomes

• Assist in coordinating and managing audit requests for both internal and external audits.

• Responsible for contract creation and purchase order fulfilment in ERP system

• Ensure compliance to procurement procedures are adhered

• Render guidance and assistance to the team

Facilities Management (FM)

• Oversee the subcontracted FM team and ensure office premises in working condition

• Monitor subcontractor's service level performance and actively review the monthly FM reports and meetings

Other Duties

• To co-mentor and guide the Administration & Procurement team so as to enhance the overall competency of staff to adapt and engage in the daily operational needs

• To perform any other duties as assigned by the Reporting Officer

PreferredCompetencies & Qualifications

• Bachelor's Degree or Diploma preferably in the area of supply chain management and procurement

• Preferably possess at least 5 years of hands-on experience in procurement and contract management

• Self-driver with good interpersonal, communications and writing skills

• Strong critical thinking, analytical, and planning skills required

• Performance driven, result oriented and an effective team lead

• Eye for details and high level of meticulousness

• Ability to work under pressure in time-sensitive environment, take initiative, and manage work independently

• Good understanding of Government Procurement and Contract Law will be an added advantage

• Proficiency in IT skill and ERP knowledge will be an added advantage

Why Join Us

• Develop procurement expertise and contribute to organizational governance.

• Gain exposure to cross-functional operations in procurement, facilities, and IT.

• Grow your career with clear progression and skill-building opportunities.

• This is a 2-year contract position with opportunities for extension or permanent conversion, subject to business needs and individual performance. Hybrid work arrangements are also available.