Senior M&E Executive

Role Function:

Responsible for leading the M&E team to deliver high level of Property Management services for a mixed development.

Key Responsibilities:

M&E Systems

• Responsible for the overall day-to-day maintenance and operations of M&E systems including Electrical Installation, ACMV system, Lighting, Generator Sets, AV System, Fire Protection System, Elevators & Escalators, Telecommunication, Kitchen Exhaust System, Grease Interceptor system, Wi-fi System, etc.
• Monitor and maintain the efficient and safe operation of all M&E & related systems to ensure smooth operations.
• Ensure all systems operate in accordance with the system design and operation intent.
• Develop and monitor preventive and comprehensive maintenance plan for the systems.
• Plan and procure parts & maintenance services within set budget.
• Coordinate and supervise maintenance activities to ensure contractors / vendors and technicians complete all repair and maintenance work within the required timelines and standards.
• Carry out ad-hoc project works to enhance the M&E and related systems.
• Review and approve tenant fit-out applications.
• Prepare Expense Approvals and Proposal Papers for client's approval
• Manage the delivery of excellent customer services consistent with the required service standards.
• Forecast, plan and prepare budget and monitor expenditure within the approved budget.
• Liaise with and ensure professional management of tenants, business partners, government agencies, vendors/ suppliers.
• Member of CERT Team.
• Prepare and submit monthly reports.
• Lead and supervise the M&E team to achieve set KPIs.
• Assist in tender process, such as prepare tender specifications, conduct site show round and do tender clarification.
• Work closely with other departments to deliver the above duties.

Sustainability

• To monitor utilities consumption and reading of building equipment and fittings for irregular consumption and take corrective measure if necessary.

• Prepare quarterly sustainability report with trending and analysis.

• Ensure Green Mark compliance and work closely with Green Mark consultant.

• Drives sustainability initiatives.

Emergency

• To lay down procedures and contact numbers of persons to be contacted for dealing with emergency situations such as pipe burst, fire, power failures, structural damage, etc.

• To ensure the implementation and maintenance of the OMS system in accordance to establish organizational standard.

Reporting & Budgeting

• Prepare accurate, timely and completed reports, including monthly performance reports and variance reports for review by senior management.

• Prepare annual budgets and quarterly reforecasts relating to the operating expenditure under your charge.

• Manage all accounts payable for the property, including collection, and approval of invoices.

• Respond to problems and concerns and ensures compliance with rules and regulations.

Performance Indicators:

. Successful completion of scheduled activities.

. Achieve KPIs.

. Achieve target deliverables for business plans, monthly reports and budgets.

. Attain best value for money outcomes on service contracts and facilities cost services.

. Ensure that a high level of professionalism and customer service are always maintained.

. Ability to work under pressure and meet set timelines.

. Client and tenant's customer satisfaction.

. Meet standards and audit requirements.

Knowledge/Experience:

. Senior Fire Safety Manager

. Degree in Mechanical/ Electrical Engineering or its equivalent with at least 3-5 years of experience or

. Diploma in Building Services/ Mechanical/ Electrical or its equivalent with at least 5-8 years of experience.

. Relevant experience in managing high-rise commercial buildings or mixed developments.

. Knowledge of operation, maintenance, fit out practices and related local ordinances.

. Experience in formulating and implementing maintenance policies and procedures, project management for capital works.

. Independent with integrity, innovative, proactive and resourceful.

. Good organization, problem solving and communication (verbal and written) skills.

. Managerial experience is essential and ability to work under pressure.

. Good interpersonal skills with team player qualities to manage both internal and external stakeholders.

Attributes/Behaviours:

. Pro-active and achievement orientated.

. Flexible.

. Team player.

. Practical approach with a can do attitude.