Company Overview:
Our client is a top-tier international law firm with over 30 offices globally. The firm is known for its collaborative culture and advises leading global businesses on complex matters across corporate, finance, and litigation practices.
Job Summary:
As a Legal Secretary, you will be providing key administrative support to some of the most senior Partners in the firm. The candidate that will thrive in this role is someone who is proactive, strategic, and understands the nuances of supporting senior leadership in a highly international, fast-paced environment while being able to pick things up quickly and maintain impeccable professionalism in their work.
Key Responsibilities:
- Provide secretarial support to senior leadership, including scheduling appointments, meetings, and screening all incoming and outgoing communications.
- Liaise closely with and maintain good relationships with external stakeholders and clients on time-sensitive matters
- Coordinate all travel and submit expenses and claims in line with firm policies.
- Track and manage all legal documents, including formatting and preparing draft agreements.
- Ensure timely completion of signatures, notarizations, and regulatory filings.
- Track time entries and draft and finalise monthly billing narratives.
- Maintain confidentiality and exercise discretion in handling sensitive information.
Requirements:
- Proven experience of minimally 7-10 years as a Legal Secretary in a reputable law firm/ professional services firm is required, with exposure to an international set up
- Exemplary spoken and written communication skills in English are essential.
- Proficiency in handling legal documentation and/or time entries and billing processes is highly advantageous
- Proactive, structured, driven and capable of juggling multiple priorities and timezones at once, with excellent cross-cultural communication skills
- Able to work both independently and collaboratively as a team player.
- Demonstrates resilience and the ability to perform effectively under high-pressure situations with exceptional professional conduct and discretion
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. By submitting your application, you give us permission to store and use your data for recruitment purposes in accordance with our privacy policy.
