Senior Human Resource & Admin Executive

We are seeking a proactive and detail-oriented Senior HR & Admin Executive to join our HR team. This role combines administrative support with Payroll and key HR functions such as recruitment coordination, work pass applications/renewals and general administrative tasks. The ideal candidate will ensure smooth HR operations, comply with local employment regulations (including MOM guidelines) and contribute to a positive employee experience. This position is ideal for someone with a passion for HR administration and a willingness to grow within a fast-paced organization.

Key Responsibilities

Recruitment Support:

• Full recruitment lifecycle, including posting job advertisements on platforms like JobStreet and MyCareersFuture.

• Screening resumes, scheduling interviews, conducting initial candidate screenings and coordinating reference checks.

• Support regional recruitment if needed.

Work Pass Management:

• Work Passes applications and renewals for foreign employees.

• Document verification for submission to the Ministry of Manpower (MOM).

• Ensure compliance with eligibility criteria.

Training

• Conduct Onboarding orientation for new hires.

• Registration for training and working with stakeholders on the planning.

• Maintaining Training Calendar.

Payroll Assistance:

• Ensure timely and accurate payments in line with Singapore's employment laws.

• Submission of CPF contributions and other relevant regulatory payments.

• Employee Onboarding and Support: Coordinate new hire onboarding, including orientation sessions, issuance of company assets and initial training.

• Respond to employee queries on benefits, leave and policies to foster a supportive workplace.

Compliance and Reporting

• Weekly attendance and vehicle reporting.

• Assist in HR audits and maintain confidentiality of sensitive information.

Administrative Duties:

• Prepare and manage HR-related documents such as employment contracts, termination letters and employee handbooks.

• Maintain accurate employee records in HR systems.

• Ensure all proper digital documentation of employees are saved in their respective Personnel Files.

• Insurance renewal and assisting with claim submission.

• Manage pantry & office supplies.

• Support ad-hoc projects like employee engagement initiatives (eg. Monthly Engagement activities, Annual Company Trip, Surveys).

Requirements

• Diploma in Human Resources, Business Administration or a related field.

• At least 3 years progressive HR operations experience in Singapore, preferably in a fast-paced SME or industrial environment.

• Strong working knowledge of Singapore Employment Act, MOM regulations, CPF, and payroll compliance.

• Structured thinker with strong process documentation ability.

• Able to work independently with minimal supervision. Strong organizational skills.

• Bilingual in English and Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking stakeholders.

• Detail-oriented with a high level of integrity ability to handle confidential information discreetly.

• Understanding of Singapore employment laws, including work pass eligibility and payroll compliance.

Additional information:

• Working Hours : Mon - Fri, 9am-6pm.

• Transport to and from Jurong East MRT station provided.

• Medical and dental benefits upon confirmation.