Senior HR Executive/Executive

Key Roles & Responsibilities

• Provide day-to-day HR and administrative support to managers, business units and employees.

• Support recruitment activities, including phone screening, interview coordination, candidate communication and onboarding.

• Coordinate staff engagement, wellness and welfare activities, including staff surveys and follow-up actions.

• Support learning and development activities, including training coordination, logistics and records management.

• Support HR and administrative process improvement, digitalisation and the adoption of AI tools to improve efficiency and employee experience.

• Provide office and employee administrative support, including staff letters, season parking, fire drills, pantry matters, staff announcements, travel requests and relocation.

• Support MOM matters, work pass administration, honorarium fees, invoices and other employee-related administrative processes.

• Maintain accurate HR records and documentation, and support HR reporting and compliance requirements.

• Assist with HR policies, procedures, projects and other initiatives as required.

• Liaise with internal stakeholders and external vendors to ensure timely follow-up and completion of HR and administrative matters.

• Undertake other ad-hoc duties/ projects as assigned.

Good to Have

• Practical experience in HR operations and administration, recruitment, learning & development, employee engagement and wellness.

• Exposure to MOM/work pass administration, HRIS and HR reporting.

• Experience in process improvement, digitalisation, AI tools or process automation.

• Familiarity with Singapore employment practices and labour regulations.

• Good organisational, coordination and communication skills, with a proactive and service-oriented approach.

Job Specification

• Minimum 2-4 years of relevant experience in HR operations, administration or a similar role.

• Degree in Human Resources, Business Administration, Management or a related discipline.

• Good written and verbal communication skills, with the ability to interact effectively with managers, employees and external parties.

• Open to ideas, creative, resilient, adaptable to changes, positive and proactive working attitude

• Strong coordination and time-management skills, with good attention to detail and ability to manage multiple tasks.

• Familiarity with AI tools, automation or digital solutions, with an interest in applying technology to improve work processes.

• Proficient in Microsoft Office applications and comfortable working with HRIS and digital tools.

• Knowledge of labour law compliance issues and practices.

• Team player and able to function independently

• Service-oriented and committed to providing timely and effective support to managers and employees.

• Able to handle sensitive employee and organisational information with discretion and professionalism.

• Relevant Certifications in HR field is advantage.