Senior HR Executive

Key Responsibilities

1. HR Operations & Payroll

• Supervise end-to-end monthly payroll processing for staff and workers, including overtime, allowances, deductions and leave encashment.
• Verify payroll reports, statutory contributions (CPF, SDL, SHG funds) and ensure timely submission and payment.
• Handle IRAS-related matters (IR8A/IR21, etc.) with Finance/vendor.
• Maintain accurate HRIS data (headcount, salary changes, promotions, terminations).

2. Recruitment, Onboarding & Offboarding

• Manage full-cycle recruitment for assigned roles: job posting, screening, shortlisting, interviews and offers.
• Work with HODs to define job scopes and selection criteria.
• Prepare employment contracts and offer letters ensure proper documentation before start date.
• Coordinate onboarding: orientation, checklists, IT access, uniforms/PPE, and buddy assignment.
• Handle offboarding: exit interviews, clearance forms, final pay computation, asset returns and exit documentation.

3. Employee Lifecycle & Relations

• Serve as first HR contact point for employees on HR policies, leave, OT, medical, benefits and general queries.
• Support line managers in administering warnings, counselling and performance discussions in line with company policy.
• Assist with handling employee disputes/complaints and prepare documentation for TADM/MOM cases where required.
• Maintain up-to-date personal files and records in accordance with PDPA and company policies.

4. Foreign Worker & Work Pass Administration

• Manage work pass applications, renewals, cancellations and transfers (e.g. Work Permit, S Pass, EP) in compliance with MOM regulations.
• Monitor quota, expiry dates, medical check-ups, housing/dormitory requirements and levy matters.
• Coordinate with dormitory operators and project teams on worker movements and deployment.

5. HR Policies, Compliance & Audit

• Assist in drafting, reviewing and implementing HR policies, SOPs and employee handbooks (e.g. OT policy, rejoin policy, leave, code of conduct).
• Ensure HR practices comply with the Employment Act and other relevant regulations.
• Support internal and external audits, providing HR records, reports and clarifications as required.
• Conduct periodic briefings to supervisors/employees on HR policies and updates.

6. HR Data, Reporting & Projects

• Prepare regular HR reports (headcount, turnover, absenteeism, OT cost, recruitment status) for management review.
• Analyse HR data to highlight issues and recommend improvements (e.g. high OT, high turnover, absentee trends).
• Lead or support HR projects such as HRIS implementation, job grading, performance appraisal rollout and training initiatives.
• Propose process improvements to streamline HR operations and enhance employee experience.

7. Team Support & Mentoring

• Guide and review the work of HR Executives/Assistants/Interns where assigned.
• Provide on-the-job training to junior HR staff on payroll, work pass, HRIS and documentation.

Requirements

• Diploma/Degree in Human Resource Management, Business or related field.
• Typically 4-6 years of relevant HR experience, with strong exposure to HR operations and payroll.
• Good knowledge of Singapore employment legislation and HR best practices.
• Hands-on experience with HRIS/payroll systems and strong Excel skills.
• Meticulous, organised, able to manage confidential information.
• Strong communication and stakeholder management skills comfortable dealing with staff and management at all levels