Senior Finance Executive

Job Overview:

The Senior Finance Executive oversees trade finance administration (TR, LC, and Invoice Financing), end-to-end Accounts Receivable workflows, fixed assets management, GST tax submissions, shared services support, and critical financial reconciliations. Operating as an individual contributor and functional subject matter expert, this role provides technical guidance to the Finance Assistant and collaborates closely with the Accounts Executive (AP) to maintain seamless departmental operations.

Key Responsibilities:

1.Trade Finance & Facility Administration (TR, LC & Invoice Financing)
Administer Trade Finance facilities including Trust Receipts (TR) and Letters of Credit (LC), tracking maturity dates, trust receipt settlements, and bank documentation compliance.
Manage Invoice Financing operations: prepare borrowing schedules, submit eligible invoices, track facility utilization limits, process credit notes against financed invoices, and reconcile monthly bank facility statements.
Monitor banking facility limits and cash requirements, preparing schedule updates and supporting document submissions for bank renewals.

2. Comprehensive Reconciliations & Vendor Liaison
Perform monthly customer, vendor, and inter-company balance reconciliations resolve pricing variances, timing differences, and missing documents.
Liaise professionally with suppliers on account statements, credit notes, and payment confirmations.
Complete monthly bank reconciliations across all company accounts and clear unreconciled items promptly.
Maintain balance sheet schedules and perform monthly GL control account reconciliations.

3. Accounts Receivable Operations & Process Guidance
Manage the full-cycle AR process: customer invoicing, credit control, ageing analysis, and customer reconciliations.
Review, verify, and post Credit and Debit Notes in SAP within 3 working days with correct GL coding and customer allocation.
Provide daily technical guidance, task review, and routine issue resolution for the Accounts Assistant (AR).
Liaise directly with customers regarding statements, payment queries, and account reconciliations resolve billing disputes professionally.
Reconcile AR sub-ledgers to the General Ledger monthly and clear all discrepancies.

4. Fixed Assets Management
Maintain the Fixed Asset Register (FAR), ensuring accurate recording of asset additions, disposals, transfers, and physical tagging.
Calculate and post monthly depreciation entries in accordance with company accounting policies.
Reconcile Fixed Asset sub-ledgers to General Ledger control accounts monthly.
Assist with periodic physical asset verifications and identify potential write-offs or impairments.

5. GST & Indirect Tax Compliance
Prepare and compile quarterly and monthly GST returns, performing input vs. output tax reconciliations.
Verify proper transaction tax coding across AR, AP, and GL entries to ensure compliance with tax regulations.
Assist the Financial Controller with GST audit queries and statutory reporting requirements.

6. Shared Services Support
Support Shared Services by providing required information, documentation, and clarifications in a timely manner.
Coordinate and respond to shared services queries, resolving routine operational issues collaboratively.
Ensure alignment and consistency in processes, reporting, and data between local finance and shared services.
Provide necessary schedules, reconciliations, and support to shared services as requested.

7. Sales Support & Cashflow Administration
Serve as the functional point of contact for Sales Team queries on customer credit status, invoice details, payment histories, and banking details.
Assist the Financial Controller in preparing daily cash flow planning, monitoring actual vs. projected inflows/outflows, and reporting variances.
Perform daily transactions, postings, and reporting across GL, AP, and Banking modules in SAP Business One.
Prepare audit schedules and provide requested documentation to auditors.

8. Reporting, Growth & Ad-Hoc
Undertake any ad-hoc operational, financial, or administrative assignments as directed by the Financial Controller.
Demonstrate readiness for increased responsibilities - high performers may be considered for promotion to Assistant Accountant/Accountant role based on performance, capability, and business needs.

Qualifications and Requirements:

• Bachelor's Degree or Diploma in Accountancy, Finance, CAT, ACCA Business Administration, or a related discipline from a recognized institution
• Minimum 3 years of relevant accounting experience
• Technical Excellence: Strong technical precision and proficiency in SAP Business One (SAP B1), with accurate and efficient execution of assigned responsibilities.
• Trade Finance Expertise: Practical proficiency in trade finance instruments and processes, including Trust Receipts (TR), Letters of Credit (LC), and Invoice Financing.
• Financial Reconciliation: Ability to perform accurate and timely reconciliations, identify discrepancies, and ensure appropriate resolution and follow-up.
• Professional Communication: Clear, respectful, and effective communication with colleagues, stakeholders, and management.
• Emotional Intelligence: Demonstrates maturity, self-awareness, adaptability, and the ability to manage workplace interactions constructively.
• Professional Conduct: Maintains a respectful, dependable, and solutions-oriented approach in daily interactions.
• Proactive Mindset: Anticipates requirements, takes initiative, identifies potential issues early, and contributes beyond routine responsibilities where appropriate.
• Collaborative Teamwork: Works effectively with colleagues and cross-functional teams, contributing positively toward shared objectives.
• Organizational Alignment: Demonstrates respect for established reporting lines, organizational hierarchy, policies, and management direction while maintaining sound professional judgment.