Senior Finance Executive

Responsibilities:

Vendor invoices and payment processing

• 
  Review and check vendor invoices received. Update to Purchase Orders/ Purchase Journals in financial system. Ensure expense code, department code, project code and fund codes are captured correctly.
• 
  Liaise with vendor and internal party to follow up and resolve discrepancies between invoiced amount and receipt amount.
• 
  Process approved vendor invoices for payment via Giro and/or other E-payment mode and send payment advice to vendors.
• 
  Generate monthly vendor ledger listing to facilitate the reconciliation of vendor ledger to their Statement of Account.

• 
  Perform monthly review of Purchase Orders to ensure that purchases of goods are delivered, and invoices are duly received by Finance.
• 
  Manage beneficiary subsidies and liaise with external (RHs & Private DCs) and internal ( CommCare ) parties on the claimsand payments of subsidies, as well as timely reconciliation, accrual and follow-up of discrepancies.
• 
  Prepare general ledger journal and monthly closing activities.

Fixed Assets and Inventory Management

• 
  Create and monitor a system of controls, procedures, forms and schedules. Reconcile the balance in the fixed asset subsidiary ledger to the summary-level account in the general ledger.

• 
  Maintain and manage the physical inventory and fixed asset management. Tag and conduct periodic physical counts of fixed assets and inventory and assist in audits and coordination with auditors
• 
  Review for appropriate authorization and record fixed asset/inventory acquisitions and dispositions.
• 
  Track the compilation of project costs into work-in-progress and close out those accounts once the related projects have been completed.
• 
  Calculate depreciation for all fixed assets.
• 
  Review and analyze the fixed assets/inventory valuation, accumulated depreciation, inventory obsolescence in their life cycle.

• 
  Investigate the potential obsolescence of fixed assets and inventory.
• 
  Conduct periodic impairment reviews for intangible assets.
• 
  Participate in annual budget exercise including reviewing and consolidating Capex budget submission, computing projected/budget depreciation amount, preparing budget narrative/analysis for Capex/depreciation budget.

Reporting and Review

• 
  Prepare weekly cashflow projection and monthly reports including creditors aging, outstanding PO and accruals schedule.

• 
  Prepare and submit quarterly/annual statistics reporting to Department of Statistics.
• 
  Review journals, reports and reconciliations prepared by Deputy Executive or peers.
• 
  Participate in new Finance system implementation project.

Ad Hoc duties

• 
  Involve in Finance process review and improvement.

• 
  Handle queries from vendors, auditors, other departments.
• 
  Receive, open and distribute incoming mails.
• 
  Perform any other duties assigned by the Supervisor.

Requirements:

• 
  Degree or equivalent in Accountancy or Business-related discipline.

• 
  Minimum 2 years of Accounting/Finance experience. Prior experience in asset/inventory management preferred.
• 
  Self-driven and highly motivated.
• 
  Organized and attention to details.
• 
  Good communication and interpersonal skills.
• 
  Teamwork and cooperation.

• 
  Proficiency in Excel / Word / PowerPoint.
• 
  Proficiency in reporting writing and analyses.

We regret to inform that only shortlisted candidates will be notified.

To apply, please visit and search for Job Reference: 22333

To learn more about this opportunity, please contact Jackie at

GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | EA Personnel: Jackie Ng | Registration No: R22109024