Senior Finance & Administration Executive

Responsibilities

1. Compile and upkeep accounting records, payment files and supporting finance documentation.
2. Execute supplier invoices, staff claims and approved disbursements within established approval limits.
3. Administer accounts payable and accounts receivable activities end to end.
4. Perform bank, payment and balance-sheet reconciliations, and contribute to monthly closing and management reporting.
5. Feed payroll inputs, employee claims and expense data into the finance cycle, and monitor outstanding invoices and follow-ups.
6. Compile audit, tax and statutory documentation, and work alongside external accountants, auditors and tax agents.
7. Run daily office operations, covering facilities, supplies, equipment, access administration and vendor relationships.
8. Book flights, accommodation, ground transport, visas and itineraries for senior management, keeping costs within policy.
9. Facilitate meetings, workshops and internal events, including scheduling, materials, venue bookings and courier arrangements.
10. Upkeep filing systems, vendor contact lists and onboarding logistics for new joiners, and pinpoint ways to improve administrative efficiency and reduce cost.

Requirements

1. Diploma or bachelor's degree in Accounting, Finance, Business Administration, Office Administration or a related discipline, with bookkeeping or accounting certification viewed favourably.
2. At least 3 to 5 years in finance, accounting, administration or a combined finance and office-support capacity.
3. Working knowledge of core finance processes, strong Excel or Google Sheets capability, familiarity with Microsoft Office or Google Workspace, and hands-on use of Xero, QuickBooks or equivalent platforms alongside online travel and expense tools.
4. Background covering accounts payable, reconciliations, finance documentation, office administration, vendor coordination and business travel arrangements, preferably across several entities or in a fast-moving environment.
5. Well organised, accurate and discreet, able to juggle finance, office and executive-support duties concurrently, communicate clearly and work with limited supervision.

Clarence Khoh
R1552376