Senior Executive/ Manager, Administration & Human Resources

Reports to: [President/General Manager]

Key Responsibilities

1. Administration Management

o Oversee all administrative functions, including the management and coordination of new office renovation/fit-out, liaison with property management, and office maintenance.

o Handle government-related surveys, registrations, and compliance matters.

o Ensure smooth daily office operations and a productive work environment.

2. HR Process & System Development

o Optimize and streamline the recruitment process, and lead the implementation/improvement of the HR system.

o Manage end-to-end recruitment for key positions: resume screening, interview coordination, and offer management.

o Oversee Employment Pass (EP) applications and renewals, and serve as the main point of contact with MOM (Ministry of Manpower) and other labor authorities.

3. Budget & Cost Control

o Prepare and manage the annual Administration & HR budget.

o Monitor expenditures, identify cost-saving opportunities, and ensure financial efficiency across both functions.

4. Global & Regional Coordination

o Act as the key liaison between the local office and Group HQ / overseas regional offices.

o Ensure alignment with global policies and procedures while adapting to local requirements.

Qualifications & Experience

. Bachelor's degree in Business Administration, Human Resources, or a related field.

. Minimum 8 years of experience in Administration and HR, preferably in a multinational or fast-growing environment.

. Proven experience in office setup/relocation, recruitment, and HR system implementation.

. Strong knowledge of local labor laws, EP processes, and MOM regulations .

. Analytical, detail-oriented, and skilled in budgeting and vendor management.

. Ability to work independently and manage multiple priorities in a dynamic setting.