Summary: We are looking for a detail-oriented individual who thrives in a dynamic environment and have a passion for streamlining processes. This Senior HR Executive will be responsible for managing the payroll for the group of companies under X-Press Feeders through the company-appointed payroll vendor. He/she will also support the HR team on day-to-day HR operations and HR administrative matters. The ideal candidate must have proven track record in payroll processing and administration.
Employment Type: Permanent
Reports to: Manager, Human Resources
Role and Responsibilities:
Payroll Processing & Administration
- Own and manage the payroll process, including liaising with our payroll vendor to ensure the monthly payroll computations and ad-hoc payroll computations for new joiners and terminations are accurate and in compliance with Singapore and overseas labour laws and statutory requirements.
- Ensure the accuracy of payroll data by verifying data against supporting documents.
- Liaise and manage payroll vendors in overseas offices (e.g. Taiwan) to review and process payroll for overseas employees in compliance with local tax and labour laws. Check overseas payroll reports (e.gs. China).
- Handle monthly statutory submissions, including CPF, government paid leave, including national service leave, maternity leave, paternity leave, childcare leave, and other relevant obligations.
- Annual income tax preparation and declarations for employees in compliance with local tax regulations. This includes foreign employees tax clearance.
- Provide detailed monthly payroll reports and journals to finance.
- Manage and oversee employee loan repayment, which could involve authorized deductions from employee salaries.
- Administer contracts and fees related to the company directors.
HR Operations
- Support the HR team with employee life cycle management in pre-hire, on-boarding, off-boarding, and training records administration.
- Maintain accurate employee records in the HRIS Workday platform and e-pfile in a timely manner.
- Support the HR team in preparation for employment letters, visa travel letters, etc.
- Administer employee benefits programs (insurance claims and enrolment, long service award, etc.)
- Support the HR team in preparing reports, analysis and surveys preparation, e.gs. MOM, MPA, salary and benefits surveys.
- Support the HR team in administrative matters such as invoice processing, liaising with Finance on payment-related matters, work pass applications or renewal, renewal of season parking for eligible employees.
- Identify opportunities for HR operations transformation by leveraging technology for increased effectiveness and efficiency.
- Ensure data integrity and ensure compliance in all HR operations.
- Handle HR-related queries and perform any other ad-hoc duties as required.
Requirements:
- Bachelor's degree in Human Resource, Business Administration or similar specialization.
- Minimum 2 years of hands-on experience in payroll processing or managing payroll vendor.
- Strong understanding of payroll regulations and compliance for Singapore and potential overseas locations.
- Experience with payroll vendor migration and integration of HRIS to payroll system will be an advantage.
- Proactive, resourceful, highly organized, detail-oriented with excellent multitasking skills.
- Demonstrate high integrity standards in handling confidential and salary-related information.
- Excellent communication and interpersonal skills to collaborate across departments and with external vendors.
- Tech-savvy and proficient in Microsoft Office Suite (especially MS Excel) and various technology tools for efficient work.
- Prior experience with global HRIS systems, such as Workday or similar platforms, showcasing the ability to navigate and utilize these systems effectively.
- Able to thrive in a fast-paced and dynamic environment, adapting to changes and challenges while maintaining efficiency and quality in work.
Join our team and be part of an exciting journey towards personal and professional growth to make a real impact on global trade. If you are interested in the career opportunity, we invite you to apply today.
We regret that only shortlisted candidates will be contacted.
Attention to recruitment agencies:
X-Press Feeders operates with a preferred supplier list (PSL) for recruitment purposes. As such, we will not be considering or accepting unsolicited applications from non-PSL agencies for the role currently available. We kindly request that you refrain from submitting applications on behalf of your clients. Thank you for your understanding and cooperation.
