Senior Executive - Higher Education

Our Clinet is a Higher Education institution, offering a dynamic and collaborative environment with a strong focus on research, innovation and academic excellence.

Scope of Work

The Senior Executive/Assistant Manager will be assisting the Client's office in the following matters:

Special Projects

• Symposium: Support the planning, coordination and execution of an upcoming Symposium. Coordinate meetings, monitor project timelines and action items, prepare reports and meeting materials, liaise with internal and external stakeholders, maintain project documentation, coordinate across functional teams, and provide administrative and operational support to ensure the successful delivery of the Symposium.

• Client's 15th Anniversary – liaise with student organisers and assist with the facilitation of event planning and preparations.

Admissions

• Coordinate admissions interviews between applicants and faculty members,ensuring smooth scheduling and communication.

• Maintain and update databases in a timely and accurate manner.

• Support Admissions events, assisting with logistics and event day execution.

Outreach

• Assist the Student Development Manager with planning and executing outreach events, including recruiting and coordinating student ambassadors, securing venues, preparing logistics and collaterals, producing presentation slides,administering feedback surveys, and compiling survey reports.

Finance/Procurements

• Assist with procurement processes by sourcing quotations and liaising withvendors.

• Assist with reconciling SAP reports.Alumni• Maintain and update the alumni database periodically.

• Assist with organising alumni communications and events.

Requirements

• Diploma holder with at least 3–4 years of relevant administrative or project coordination experience; or

• Fresh university graduates with strong organisational and interpersonal skills arewelcome to apply.

• Proficient in Microsoft Office applications, particularly Excel (e.g. formulas suchas SUM, AVERAGE, COUNTIF, VLOOKUP/XLOOKUP and basic data analysis) and PowerPoint.

• Prior experience in event management, project coordination, higher education administration, or stakeholder engagement will be an advantage.

• Willing to work occasional evenings or weekends to support major events when required

If you are keen to know more about this role, please email Mary at [Confidential Information] and send your resume in MS Word format. Note that only shortlisted candidates will be contacted.