Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.
NUS Career Portal link: https://careers.nus.edu.sg/job/Senior-ExecutiveExecutive-%28Human-Resources-and-Publications%29-in-Institute-of-South-Asian-Studies/33106-en_GB/
We regret that only shortlisted candidates will be notified.
Senior Executive/Executive (Human Resources and Publications)
The Institute of South Asian Studies at the National University of Singapore (NUS) invites applications for the position of Senior Executive/Executive (Human Resources and Publications) to join its administrative team.
Key Responsibilities - Human Resources
- Work closely with NUS Human Resource (HR) Business Partner.
- Manage recruitment, onboarding and offboarding processes for staff.
- Administer student work, internship, academic visitor and fellowship schemes.
- Handle HR-related enquiries and staff records.
- Support contract renewals, performance appraisals and publication tracking.
- Coordinate staff welfare initiatives and HR announcements.
- Facilitate appointments and reappointments of researchers and fellows.
- Maintain staff directories, distribution lists and leave records.
- Coordinate accommodation and administrative arrangements for visiting researchers and academic visitors.
- Liaise with auditors and provide supporting documentation when required.
Key Responsibilities - Administration and Publications
- Arrange visitor accounts, access cards and library/e-resource access.
- Manage office subscriptions for newspapers, magazines and publications.
- Assist with dissemination of events, newsletters, bulletins and email communications.
Key Responsibilities - Reporting
- Prepare and submit key performance indicators and variance reports.
- Verify departmental data submissions to ensure reporting accuracy.
- Prepare HR and key performance indicator updates for the management board and meetings.
- Compile staff appointment and fellowship updates for the newsletter and internal reporting.
Qualifications and Requirements
- Degree in Human Resource Management or a related discipline, with at least three years of relevant experience.
- Meticulous, organised and detail-oriented.
- Proficient in Microsoft Office applications, particularly Word, Excel and PowerPoint.
- Strong interpersonal, communication, analytical and problem-solving skills.
- Able to work independently while contributing effectively as part of a team.
Application
Interested candidates are invited to submit a cover letter and detailed curriculum vitae (PDF format) to the NUS Career Portal.
Remuneration will commensurate with qualifications and experience.
We regret that only shortlisted candidates will be notified.
