Senior Executive (Corporate and Administration)

Salary

3,800 SGD 4,500 SGD

Industry

Logistic, Shipping

Job Description

Our client is a reputable Japanese company specializing in global logistics solutions. We are seeking a capable and hands-on Senior Executive (Corporate and Administration).

The primary focus of this role is local corporate support, particularly in office administration, shared services, and expatriate management. A key responsibility will be managing expatriate housing matters, including tenancy coordination and housing-related contracts, as well as overseeing employment and dependent pass processes (with backend processing support available).

The role will also take on a secondary responsibility in regional coordination, supporting communication and initiatives across the South Asia region in alignment with Japan headquarters.

Reporting to: HR Manager

Responsibilities

Local Support (Primary Focus)
- Manage office administration and shared services, including sublease/expatriate housing contracts, cost allocation, and administrative budget tracking.
- Oversee expatriate housing matters, including tenancy agreements, renewals, and coordination with landlords and agents.
- Coordinate employment pass and dependent pass applications for expatriates (backend processing support provided).
- Ensure compliance with workplace safety and administrative standards.
- Drive digitisation and process improvement initiatives to enhance operational efficiency.

Regional Coordination (Secondary Focus)
- Work closely with South Asia country managers to coordinate and implement initiatives driven by the Japan headquarters.
- Support regional communication and alignment across the Group company.
- Assist in crisis communication, media coordination, and maintaining consistent corporate branding across the region.

Requirement

Requirements & Preferences

(Must)
- Diploma/Bachelor's degree in Business Admin, Communications, PR, or similar
- At least 4-7 years of expatriate management and support (particularly housing/leasing contract, coordination and management), shared services, and stakeholders coordination
- Excellent communication in English and Mandarin to liaise with English and Mandarin-speaking stakeholders
- Strong negotiation skills and interpersonal skills to liaise with internal and external stakeholders (for example, Tenant/Landlord)

(Advantageous)
- Solid knowledge of employment pass matters.
- Prior experience in a multinational, Japanese, or matrixed organization is preferred.

English Level

-

Other Language

-

Benefit

What you will receive
- Yearly performance & variable bonus (depending on company and individual performance)
- Annual Leave: 17 days
- Medical Leave: 14 days
- Medical Benefits
- Hybrid work arrangement (1 day WFH per week)
- Flexi time arrangement (Starting work anytime from 8:00AM-4:30PM, 8:30AM-5:00PM, 9:30AM-6:00PM or normal hours)
- Engaging Environment

Working Hour

9:00 17:30

Holiday

-

Job Function